NGOs and CSR organizations for Strengthening ICDS programmes - under its urban flagship programme HCL Uday

Last date for submission 25 th March 2023

HCL Foundation (HCLF) was established in 2011 as the CSR arm of HCLTech. It is a not-for-profit organization, that strives to contribute towards national and international development goals, bringing about lasting positive impact in the lives of people, through long term sustainable programmes. The foundation aims to alleviate poverty and achieve inclusive growth and development. Active community engagement ensures optimal long-term gains and upward accountability. HCL Foundation works through Life Cycle Based, Integrated Community Development Approach with thematic focus on Education, Health, Skill Development & Livelihood, Environment and Disaster Risk Reduction & Response. Child protective strategies, inclusion and gender transformative approaches remain central in all initiatives of HCL Foundation, thus ensuring comprehensive development.

Presently HCL Foundation is implementing four flagship programmes, namely HCL Samuday & HCL Grant – Rural Development programs; HCL Uday & Clean Noida – Urban Development programs and 3 special initiatives – Power of One, Sports for Change and HCL Foundation Academy. For more details, please visit our website – https://www.hclfoundation.org.

VISION
To be the source code for sustainable socio-economic and environmental development.

MISSION
Nurture clean, green and healthy communities where everyone is empowered and equipped to reach their full potential in partnership with its employees, communities and stakeholders, while promoting volunteerism and establishing international standards of strategic planning, implementation and measuring impact.

HCL Uday
HCL Foundation’s flagship urban community development programme – HCL Uday, seeks to create green, clean, healthy and empowered communities. Aligned with the Sustainable Development Goals, it is developing an integrated solution to break the vicious cycle of urban poverty.

Defining Uday’s approach is its intrinsic belief that urban poor aspire to a life of dignity and self- respect. With the right opportunities, they can take charge of their lives, dare to imagine a different future and work towards it. Our strategies are carefully designed, such that they speak both to their environment and to their ambitions. Uday’s unique ‘Convergence’ approach brings this philosophy to life. Uniting critical stakeholders– the state, nonprofits and HCL volunteers in a rich partnership, it meets its responsibility to the community and supports them in realizing their dreams

Aligned to HCL Foundation’s vision statement, HCL Uday also aims to create source codes for urban socioeconomic development, prototypes, using step by step approach, convergence and dialogue with duty bearers such that these can be adopted and scaled up by diverse set stakeholders, including communities themselves.

HCL Uday addresses vital issues prevalent in urban areas like access to quality education, universal access to health, sustainable livelihood opportunities, improved water, sanitation and hygiene, environmental conservation including enhanced green cover and solutions to city waste, through campaigns and on ground action for positive urban transformation. Child protective strategies, inclusion and gender transformative approaches remain fundamental.

Currently, HCL Uday is being implemented in 11 cities in partnership with like-minded organizations.

Aligned to HCL Foundation’s vision statement, HCL Uday also aims to create source codes for urban socio- economic development, prototypes, using step by step approach, convergence and dialogue with duty bearers such that these can be adopted and scaled up by diverse set stakeholders, including communities themselves.

Currently, HCL Uday is being implemented in 11 cities in partnership with like-minded organizations.

Early Childhood Care and Development (Henceforth referred as ECCD)
Taking cognizance of the fact that early years form the foundation for life, ECCD is central to all initiatives undertaken by HCL Foundation. Under ECCD, HCL Foundation aims to build supportive and enabling policy and implementation environment for holistic development of the young child, in the most disadvantaged and vulnerable settings though improving access and quality of early childhood education, care and development services.

ECCD projects at HCL Foundation aim at holistic development of all children under eight years through improving access to home and centre based quality responsive care, stimulation and early childhood education that actualize their development potential, in both emergency and development situations.

RFP released by HCL Foundation

Date of RFP 4 th March 2023

Location Noida, Chennai & Bengaluru

Request for Proposals
Proposals are invited from NGOs/CSR Implementing Agencies for promoting the holistic development of young children through innovative and scalable interventions in any of the following sub-thematic components:

1. Strengthening the government’s Integrated Child Development Services (ICDS) programme

2. Home based responsive parenting programmes

3. Climate change and its impact on young children

4. Play based learning

5. Stem/Edtech and early years

Scope of work:
The scope of work may include:

Creation of vibrant child-friendly AW centres and strengthening all the services of ICDS programme
Strengthening Foundational Literacy and Numeracy and early learning through child-centered play based early learning
Buidling capacity and training of AWWs, link workers, families and other stakeholders
Strengthening and scaling up of evidence–based innovations /models of childcare
Linking children and families to social security schemes, including linking children with special needs with existing service provisions in AWCs and special focus on promoting girls in ECCD
Developing and implementing home-based care and responsive caregiving programmes
Community mobilization and awareness activities and celebration of special days, regular meetings with community members and tracking children’s progress and dropout rates
Ensuring smooth school transitions of children from pre-primary to primary grades, track number of 5–6-year-old children and add how many children will be ensured admissions in schools, school readiness activities and follow up

Organization Profile:

Organization details with full address and registration details
Name and contact details of authorized contact person
Profile of the organization highlighting previous work in the thematic area, along with CVs of key team members
Details of the board member’s/governance council
List of similar completed/ongoing projects with brief description of the project and beneficiaries reached funded by other agencies
Organization should have CSR implementation registration no., 12A and 80G valid certificates

Technical Proposal:

Problem statement
Objectives
Work plan
Proposed methodology
Innovation
Proposed activities along with timeline
Sustainability plan
Risk mapping
Human resource mapping (proposed team structure)
Proposed budget (administrative cost not to exceed 8-10%)

Reputed NGOs/agencies may submit proposals as per their strength and area of expertise

Child Protection Policy
We hold ourselves accountable to children. Adherence to HCL Foundation’s Child Protection Policy and procedures with respect to child safeguarding is non-negotiable. A range of pre-employment checks can be undertaken in conformity with HCL Foundation’s Child Protection Policy.

Other policies

Procurement policy
Finance policy
HR Policy
Conflict of interest policy
Whistle blowing policy

Submission Details & Deadlines

Proposals through email are invited from the organization for the aforesaid purpose. The proposal should include the “Technical” and “Financial” details.
Please send in your submissions with Subject Line in the given format – HCLF/RFP/Uday/ECCD/27022023//, with all relevant documents as listed in annexures to mohammad.saqib@hcl.com and cc to namrita.singh@hcl.com and bharath.nataraj@hcl.com latest by March 25 th, 2022.
All proposals must be submitted as per the prescribed Proposal Format along with Annexure A (Budget) and Annexure B (Gantt Chart). All 3 formats can be downloaded from the link below: Click Here to Access Formats

HCLF – Proposal Formats

Budget: Budget must be submitted as per the attached template. Please provide detailed break-up of each line item and all sub-line-item costs with clear budget explanatory notes. Any taxes including Service Tax, Sales Tax, Value Added Tax or any other applicable tax, duty, cess or levies, must be quoted separately from the price of goods and services. The terms of payment along with a tentative timeline must also be attached.
Gantt Chart: The Gantt Chart must detail the comprehensive list of activities proposed in the proposal along with a tentative timeline. A sample Gantt Chart can be downloaded from the link above. NGOs/Implementation Agencies may make the required changes in the Gantt Chart as per the activities proposed by them.
Kindly provide an LFA with key objectives, activities, inputs, outputs, outcome and impact & a risk assessment and mitigation plan
Proposals not shared in the given format are liable for rejection. Proposals received after the due date and time will not be considered.

Terms & Conditions

Duration of the project: Duration of the project may vary from 12 to 15 months.
Deadline: Proposals received after the designated deadline may be subject to rejection by HCL Foundation.
Validity: Your proposal must remain valid for a minimum of twelve (12) months from the date of receipt by HCL Foundation.
Negotiations: The most competitive proposal is requested. It is anticipated that the contract will be awarded on the basis of merit of proposal. However, HCL Foundation reserves the right to request responses to questions and conduct negotiations with any potential agency/consultant prior to awarding a contract.
Rejection of proposal: This document is a request for proposals only, and in no way binds HCL
Foundation to make an award. HCL Foundation reserves the right to reject any and all offers
received and/or to cancel the RFP. HCL Foundation will not be obliged to either inform or provide a justification for rejection of proposals.
Incurring costs: HCL Foundation will not be liable for any cost incurred during preparation, submission, or negotiation of an award for this RFP.
Financial responsibility: Proposals must certify the financial viability and adequacy of resources of the agency/organization to complete the proposed assignment within the agreed time frame and in conformity with the agreed terms of payment. HCL Foundation reserves the right to request and review up to the last three financial statements and audit reports including schedules and annexures, as part of the basis of the award if required.
Branding aligned: HCL Foundation has set brand guidelines that should be incorporated and followed while demonstrating the Foundation’s brand.
Copyright and patents: HCL Foundation shall be entitled to all copyrights, patents and other proprietary rights and trademarks with regard to the products or documents and other materials which bear a direct relation to or are produced or prepared or collected in consequences of or in the course of the execution of the contract. All plans, reports, recommendations, estimates, documents and data compiled by the service providers under the contract shall be the property of HCL Foundation and shall be treated as confidential. All confidential documents should be delivered to the relevant people within HCL Foundation during the project duration and upon completion

NGOs and CSR organizations for Strengthening ICDS programmes – under its urban flagship programme HCL Uday