Admin Assistant – SEWA Bharat

  • Full Time
  • Delhi

Website SEWABharat SEWA Bharat

SEWA Bharat (www.sewabharat.org)is the All-India Federation of Self-Employed Women’s Associations that works with women workers in the informal sector in 18 states. In all these states, SEWA is involved in organising women workers and their development through Self Help Groups, Co-operatives and Federations. With over 2 million active members across 18 states, SEWA Bharat’s reach in the development sector is ever expanding. SEWA Bharat supports development programs and activities that organize women so they can aim to achieve full employment and self-reliance for all its members. SEWA Bharat is a family of SEWA organizations to further informal women workers’ rights, livelihoods, financial independence, education, health and social security

OVERVIEW
SEWA Bharat will start implementation of a new project to improve last mile delivery of social security Linkages, health services, access to finance, markets, digital technology, civic amenities and infrastructure for women in the informal economy in Bihar, Delhi, Gujarat, Punjab and Rajasthan.

This Project is designed to help women in the informal economy to overcome their barriers, SEWA has pioneered and launched multiple initiatives over the years. Establishing the SEWA Shakti Kendras (SSKs) as local resource centres have been one of the most successful initiatives so far. The SSKs serveas a hub for  information and education within the community, where informal workers live and work.

These centres are attempting to bridge the gap between government programs and its access thereby improving governance. The centres seek to improve the community’s access to information and services and entitlements and also serve as a focal point for all community-based activities that are led by women. Through the SSKs, SEWA educates women about their health, personal finance, and rights and links them with government schemes. Today, SSKs exist in both urban and rural areas in states, namely, Delhi, Bihar, Rajasthan, Madhya Pradesh, Uttar Pradesh, West Bengal, Uttarakhand, and Gujarat.

SEWA has created a network of grassroots leaders called Aagewans across India in specific geographies. They are the link between people and the government and make efforts to reach information to community members, address community needs, and ensure linkages with compensatory packages, welfare schemes, and developmental programs. They have also been at the frontline of local action, supplementing the government efforts during COVID-19.

We are looking for an organized, self-motivated and a proactive person who will be responsible for providing administrative support to the whole team of the project

TASKS AND DELIVERABLES
The admin assistant will assist the Team Lead, Project Assistant, Project Accountant and other project staff related to administration tasks. The admin assistant will take care of the Project administration related tasks for smooth functioning of the project in all the locations.

  • Develop administrative systems, procedures along with the project team and support of SEWA Bharat’s administrative team
  • Managing Travel & Arrangements for the Project Team
  • Coordinate travel bookings and travel arrangements for the team with support from our travel agent
  • Act as point of contact between all Project Team members and local admin staff for field visits, external mentors and partner organisations
  • Provide organising and logistics support in planning and execution of workshops, trainings, exposure visits and office meetings
  • Support the Team in managing the hiring and induction process of any new consultant and employee
  • Prepare contracts, internship & experience letters and other documentation timely and issue them to consultants, interns etc
  • Ensure all relevant documentation (TOR & JD) is in place and is signed by relevant staff while hiring and exit of any consultant.
  • Act as a point of contact for the new hire for any admin and HR related queries

Support in managing Procurement Process

  • Coordinate with SEWA Bharat’s Admin team to ensure timely delivery of assets for project work
  • Coordinate with Program and Finance Team in getting approvals and ensuring timely payment is made to the vendors
  • Coordination with local admin team would be required if the purchase is based out of our state offices

Coordinate with Finance Department for timely payments

  • Ensure monthly payments are being released on time to all consultants, personnel of the Team and external partners
  • Keep a track of all payments on a weekly basis and coordinate with Finance Team and the relevant person if necessary
  • Documentation and Maintenance of Records
  • Track, organize and store documentation related to contracts, JD &TORs, consultant information etc

Overall, the person will be the point of contact for answering any queries related to Admin & HR and
will have to ensure timely delivery of all tasks and will have to follow up with multiple departments
to meet their goals.

Key Skills & Qualifications

  • At Least 2-3 years of experience in handling administrative requirements of an organization organization
  • Ability to compose and respond to emails and answer queries
  • Ability to think quickly and solve problems with ease
  • Comfortable working with Microsoft Office including Word, Excel and other technological platforms if need be
  • Ability to process information, follow instructions and be able to make a decision to complete tasks with minimal supervision
  • Culture fit for SEWA

TO APPLY:

  • Qualified female candidates are requested to please indicate their ability and availability to undertake the terms of reference above.
  • Please send your cover letter and resume to email id: jobs@sewabharat.org with the subject line “Applications for Admin Assistant -Shrinkhala”

Note: Candidates are encouraged to apply as soon as possible

 

To apply for this job please visit www.linkedin.com.

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