Open Positions – Language and Learning Foundation (LLF)

Language and Learning Foundation (LLF) was founded in partnership with Central Square Foundation with a vision to develop strong foundational language and literacy among all children to facilitate thinking and reasoning. Its research and reputation in the early learning space and multilingual education has translated to partnerships with the eight states (Chhattisgarh, Haryana, Bihar, Rajasthan, Uttar Pradesh, Gujarat, Odisha and Assam) and has garnered the support of education philanthropy like Central Square Foundation, Tata Trusts, HT Parekh, Bill and Melinda Gates Foundation, UNICEF and HCL. LLF’s “Learning Improvement Program in Haryana” was awarded the “Best Field Based Initiative in South Asia” at CIES 2019 and evolved to become the first CSR-funded education Development Impact Bond (DIB). Recently, LLF has won the prestigious HCL Grant – The Fifth Estate to work towards inclusion of children’s home languages in teaching and learning in primary classrooms.

The National Education Policy, 2020 has announced the set-up of the National Foundational Learning Mission (FLN) to ensure basic reading skills and numeracy in all students by grade 3 by 2025. LLF has been recognized as an advisor and literacy partner to the government for this mission and is at a pivotal stage of its growth. LLF is looking to hire passionate professionals interested in working with education leaders, marquee funders, and governments to create tangible change in learning outcomes.

1. Manager – HR & Admin

Position Summary
LLF is looking for an individual with excellent skills, experience, and knowledge in managing the human resource and logistics administration involving wide-ranging but thematically focussed education-based interventions in multiple state locations with large field staff. The person will be responsible for leading the HR & Admin Unit of LLF with a forward-looking perspective under the guidance of the Sr. Director (Governance).

Key Responsibilities

Recruitment
✓ Contribute actively in planning the recruitment cycle of new requirements and implement them.
✓ Responsible for coordinating the recruitment process with concerned Units
✓ Generate offer letters and contract letters for the selected candidates
✓ Collect documents from employees as per standard checklist
✓ Maintain the personal files of the positions mentioned above at district level and update them regularly.
✓ Maintain a database of budgeted positions viz-a-viz current status, number of vacant positions and work towards providing suitable manpower for vacant positions.
✓ Planning and ensuring systematic induction for all new employees of the designations in consultation with Director (Operations)

Attendance and Leave management
✓ Track the attendance of all staff day wise as per organization norms and communications.
✓ Track leave database, eligibility, availed and closing balances of leaves and work from home
✓ Provide this information on monthly basis to the staff members

Salary Processing
✓ Prepare project-wise salary booking distribution sheet in coordination with the Account Unit
✓ Provide necessary inputs such as attendance summary, leave summary, other deductions employee wise in specified format for processing salary sheets.
✓ Review and updating of data on regular basis
✓ Ensure PF and other compliances

Employee data
✓ Maintain the complete data base of all employees in payroll in specified excel sheet and update them regularly with any changes. Support to come up with an effective HRIS
✓ Maintain the HR files such as employee personal files, recruitment file, PF related documents
✓ Maintain and update the organograms. Also support in building strategic roadmap for sustainable staffing structure based on nature and projected volume of work.

Performance Management
✓ Track probation reviews with timelines and ensure outcomes are communicated formally through letters.
✓ Communicate the process of annual / midyear appraisals, receive, verify the forms and share the consolidated outcome in specified formats.
✓ Ensure that contract renewals are done in a timely manner.

Employee Separation
✓ Ensure resignation letters are received for employees who intend to leave.
✓ Conduct exit interviews in specified formats and share with Manager HR and admin on a monthly basis.
✓ Follow up for the clearance certificate and ensure final settlement is done within standard agreed timeline.

Staff Development and Team Building

✓ Support Sr. Director (Governance) in mapping professional development needs
✓ Spearheading the process of organising staff meetings and annual Staff Retreat
✓ Handle employee grievances formally and informally, forward them to concerned department and follow up for resolution
✓ Ensuring development of staff-friendly environment

Admin matters
✓ Oversee procurement and maintenance matters/
✓ Ensuring compliances like stock book entries, asset registers etc.
✓ Support in improving admin systems and processes with enhanced efficiency.

In addition, any other context-based matter that may be assigned by Sr. Director.

Qualifications, Skills, and Abilities:
✓ MBA or PG Diploma in Human Resource Management
✓ Minimum 5 years of experience of handling HR and admin functions, preferably in non-profit organization
✓ Well-versed in compliance requirements regarding HR and admin matters in non-profit sector
✓ Good communication skills – both verbal and written.
✓ Good knowledge of computer – Windows and Microsoft Office applications (Outlook,
✓ Word, Excel)
✓ Fluent in Hindi, good in English

Compensation: Remuneration will be commensurate to the candidate’s profile.

Apply to: uddalak.datta@languageandlearningfoundation.org

LLF is an equal opportunity employer. Women and differently abled persons are encouraged to apply

2. HR Officer

Position Summary
LLF is looking for an individual with excellent skills, experience, and knowledge in managing the human resource and logistics administration involving wide-ranging but thematically focussed education-based interventions in multiple state locations with large field staff. The person will be responsible for leading the HR & Admin Unit of LLF with a forward-looking perspective under the guidance of the Manager – HR & Admin.

Key Responsibilities

Recruitment
✓ Contribute actively to coordinating the recruitment process with concerned Units.
✓ Generate offer letters and contract letters for the selected candidates.
✓ Maintain the personal files of the positions mentioned above at district level and update them regularly.

Attendance and Leave Management
✓ Track the attendance of all staff day wise as per organization norms and communications.
✓ Track leave database, eligibility, availed and closing balances of leaves and work from home.
✓ Provide these information on monthly basis to the staff members.

Salary Processing
✓ Provide necessary inputs such as attendance summary, leave summary, other deductions employee wise for processing salary sheets.
✓ Ensure PF and other compliances.

Employee data
✓ Support to come up with an effective HRIS and in subsequent administering,
✓ Maintain the HR files such as employee personal files, recruitment file, PF related documents.
✓ Maintain and update the organograms.

Performance Management
✓ Track probation reviews with timelines and ensure outcomes are communicated formally through letters.
✓ Support to the process of annual/half-yearly appraisal process.
✓ Ensure that contract renewals are done in a timely manner.

Employee Separation
✓ Conduct exit interviews in specified formats and prepare analytical note on quarterly basis.
✓ Ensuring clearance certificate and final settlement is done within standard agreed timeline.

Staff Development and Team Building
✓ Support in the process of organising staff meetings and off-sites.
✓ Support in handle employee grievances formally and informally, forward them to concerned department and follow up for resolution.
✓ Ensuring development of staff-friendly environment

In addition, any other context-based matter that may be assigned by Supervisor.

Qualifications, Skills, and Abilities:
✓ MBA or PG Diploma in Human Resource Management
✓ Minimum 3 years of experience in HR function, preferably in non-profit organization
✓ Well-versed in compliance requirements regarding HR matters in non-profit sector
✓ Good communication skills – both verbal and written.
✓ Good knowledge of computer – Windows and Microsoft Office applications (Outlook,
✓ Word, Excel)
✓ Fluent in Hindi, good in English

Compensation: Remuneration will be commensurate to the candidate’s profile.

Apply to: uddalak.datta@languageandlearningfoundation.org

LLF is an equal opportunity employer. Women and differently abled persons are encouraged to apply