Administrative Assistant and Accountant – Kolkata Sanved (KS) 

Kolkata Sanved (KS) is a women-led organization, working towards psychosocial rehabilitation of survivors of marginalization and gender-based violence, prevention of violence and poor mental health and promotion of mental wellbeing, through the medium of Dance Movement Therapy (DMT).

Kolkata Sanved is a pioneer in the field of using DMT in the social development sector in India. KS is based in and works extensively in West Bengal, and has expanded its work to 7 states in India including Maharashtra, Rajasthan and Jharkhand. The Data Collectors will work with Principal Researcher and Research Associate to collect, transcribe, and tabulate data in order to support research project outcomes as outlined in the research proposal.

Position:  Administrative Assistant and Accountant

Reports to:  Finance and Admin Manager

Geographical focus: Kolkata and West Bengal

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Qualification: B.com / M.com and any other account/finance related background
Experience: 0-3 Year. Fresher can also Apply
Technical Experience : Good knowledge of Computers (MS. Word, Excel, Google Cloud, Internet,) with Tally

Knowledge, Skills, & Abilities Required: 

• Ability to communicate effectively, both verbally and in writing
• Skills in computer data entry; proven record of accurate data entry
• Skills in the use of computer database and/or spreadsheet to record and manage account and admin data
• Language proficiency required (English , Bengali and Hindi)

Scope of Work (Summary):
Administrative Assistant and accountant, is responsible for managing and fulfilling all clerical duties surrounding:

• Organizational documentation
• Facility management
• Staff scheduling and communications
• Account management and program support.

This diverse profile of responsibilities extends to include tasks such as:

• Filing and database management
• Travel arrangements
• Duty roster and  office space maintenance
• Vendor and consultant relationship management
• Stock maintenance
• Workshop logistic coordination.

Key Responsibilities:

• Maintain all internal files and databases including information and documentation on staff, asset register, external constituents, donors, programs, meetings (including minute-taking), vendors, and service providers.
• Oversee facility management by coordinating office maintenance, ensuring the functionality of all facilities, and making travel arrangements.
• Oversee all administrative needs by scheduling all staff meetings and recording notes, communicating HR policies, communicating with and invoicing consultants, and composing

Terms of Reference.

• Oversee and fulfil all clerical duties associated with accounting including account settlement and voucher preparing, invoicing, and receipt generation.
• Provide program support through bill settling, email writing and general communications.
• Maintain Admin and Account Documentation.

Daily Tasks:

• Assist Finance and Admin manager
• Maintain databases and files
• Voucher making and filling
• Coordinate all travel arrangement and logistic arrangement
• Maintain all internal registers, Maintain Duty Roster
• Program assistance as needed

Team Management

The Administrative Assistant is expected to work as a cooperative team member, providing support as necessary to both peers and subordinates.

Finance/Budget Management

The Administrative Assistant is responsible for all clerical components of accounting , maintaining documentation for monies paid or received, and monthly account settlement with office assistant Cook, Office Assistant-Driver for internally incurred costs surrounding food and transportation.

Relationship Management

Maintain positive relations with all team members, staff, and external constituents

Personal Growth

The Administrative Assistant is expected to attend all personal growth sessions and capacity building workshops organized by Kolkata Sanved.

Accountability

• Timely delivery of all assigned tasks
• Well maintained account books and internal files
• Organizational ethics, values, and policies are maintained at all time

Salary Monthly between 18,000-25000 based on experience, knowledge and skill

Apply : For more information and to apply, email us at: opportunities.kolkatasanved@gmail.com