Openings – International Planned Parenthood Federation (IPPF)

IPPF is a global healthcare provider and a leading advocate of sexual and reproductive health and rights (SRHR) for all. Led by a courageous and determined group of women, IPPF was founded in 1952 at the Third International Planned Parenthood Conference. Today, we are a movement of 150 Member Associations and Collaborative Partners with a presence in over 146 countries.

1. Donor Reporting Accountant

Division Finance & Technology
Grade E
Location SARO
Responsible to Manager, Donor Reporting

Role Purpose:
To be responsible for donor reporting/financial management of portfolio of restricted funded projects and designated funds throughout the project’s life cycle. Overseeing the financial administration of programmes grants. This includes reviewing concept notes and proposals, preparing the financial model to run the project delivering with high quality standards and carrying out grant visits as when donors require.

Donor Reporting

• Collaborate with Strategic Partnerships & Development on the development of funding proposals making certain that cost recovery and financial clauses meet IPPF’s financial practices.
• Oversee project financial management and reporting systems to manage financial donor compliance and project spend against budgets.
• Review all Member Association and partner funding agreements to make certain donor financial clauses are included.
• Take remedial action with Regional Offices to align agreements with donor requirements where clauses have been omitted.
• Train budget holders and Regional Office finance colleagues on financial project management and the use of financial systems. Provide advice and guidance to enable budget holders and Regional Office finance colleagues to achieve project deliverables.
• Collect, prepare and analyse project reports in order to meet internal and external submission deadlines and receive donor payments.
• Promote collaboration with project members that contributes to financial deliverables and the overall programme objectives. Use performance feedback to enhance service delivery levels.
• Oversee project financial controls in line with donor compliance management, escalating lack of adherence/risks to the Manager, Donor Reporting.
• Close out completed projects following established procedures and donor requirements.
• Compile portfolio funding stream data and reports as part of the strategic financial planning cycle.
• Use project lessons learned feedback to improve the financial manual in collaboration with finance colleagues, contributing to IPPF financial program framework.
• Perform regular data refreshes and cleansing aimed at improving the reliability and accuracy of financial information.

Audit:

• Procure project auditors, establishing audit Terms of Reference in line with donor requirements.
• Provide data and background information on project financial management to both internal and external auditors as part of IPPF’s scheduled audit of accounts, project lifecycle and closure.
• Consolidate and organise project financial data for inclusion in IPPF’s statutory financial statements and working papers.

General:

• Ensure gender is effectively mainstreamed within the remit of the post and in line with IPPF’s Gender Equality Policy.
• Build and maintain positive relationships with all members of staff, and contacts within and outside the Federation.
• Take collective responsibility for safeguarding.
• Provide leave cover for other Donor Reporting Accountants and act up in the absence of the Manager, Donor Reporting.
• Undertake any other reasonable duties commensurate with the post as may be requested from time to time.

Responsibilities: Staff responsibilities carried out by the job holder: none

Financial responsibilities carried out by the job holder

Job holder does not have direct budget holder responsibility but will be maintaining a portfolio of restricted and designated projects of varying amounts.

Advisory responsibilities carried out by the job holder

Job holder will be the focal point for all financial matters pertaining to their project portfolio.

PERSON SPECIFICATION

Qualifications:

• Recognised qualified accountant or degree level of education with relevant experience.
• Intermediate or advanced certification in Microsoft Excel is desirable.

Knowledge and Experience:

• Proven experience in working with multiple funders with different reporting requirements.
• Clear understanding of common international NGO compliance and accounting principles.
• Prior experience working in an audit capacity is desirable but not essential.
• Experience working in a global setting or across different countries.
• Sound analytical and technical skills in financial accounting and ability to produce and interpret financial statements and reports
• Experience of programme budgeting, monitoring and accounting including cost recovery modelling, cash flow management and reporting
• Knowledge of financial reporting systems (IPPF currently uses NetSuite). A variety of experience would be advantageous.
• Experience in training others is an advantage.
• Understanding of and a commitment to safeguarding including child protection, in a local and international context.

Skills And Ability:

• Analytical skills.
• Project management skills.
• Presentation skills with an emphasis on delivering financial training to finance colleagues.
• Demonstratable skills in creating pivot tables, charts and use of data tools. Macro skills are desirable but not essential.
• Able to communicate complex financial information to a non-financial audience.
• Proactive and solution focused.
• Demonstrate an understanding of and commitment to safeguarding in a local and international context.
• Demonstrates ability and willingness to work in a diverse, multicultural, multilingual and intergenerational environment that is anti-racist and respectful of others.
• An intersectional (pro) feminist passionate about sexual reproductive health care rights + justice, including safe abortion.
• Supportive of people’s rights regardless of sexuality or gender identity/expression and supportive of worker’s rights and access to health care in sex work.
• IPPF is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees, volunteers, contractors and partners to share this commitment. Anyone employed with IPPF agrees to sign and adhere to IPPF’s Code of Conduct and Safeguarding (Children and Vulnerable Adults) Policy.

Your Ethos:

• Demonstrate an understanding of and commitment to safeguarding in a local and international context.
• Demonstrates ability and willingness to work in a diverse, multicultural, multilingual and intergenerational environment that is anti-racist and respectful of others.
• An intersectional (pro) feminist passionate about sexual reproductive health care rights + justice, including safe abortion.
• Supportive of people’s rights regardless of sexuality or gender identity/expression and supportive of workers’ rights and access to health care in sex work.

IPPF is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees, volunteers, contractors and partners to share this commitment. Anyone employed with IPPF agrees to sign and adhere to IPPF’s Code of Conduct and Safeguarding (Children and Vulnerable Adults) Policy.

Click here to know more and apply

2. Head of Finance Hub – Delhi

Division Finance & Technology

Grade G

Location Hub – Delhi

Responsible to Director, Financial Management

Job Purpose
The Head of Finance Hub leads the finance transaction, compliance and procurement teams and financial accountants. The position is responsible for managing the transaction team and supporting the Director of Financial Management, delivering financial transaction processing, month-end and year-end closures, global/ local procurement support, various in designing and enhancing effective financial controls and processes across the Secretariat alongside the Director of Financial Management. It is a key role in overseeing core global financial postings, bringing together other financial specialists across all Regional Offices.

The role is part of the vertically integrated Finance, Admin & IT function and will support the development, evolution and implementation of global systems, reporting requirements and reporting standards.

Key Tasks
Accounting & Reporting

• Work with the Director of Financial Management on the creation and implementation of global financial policies, frameworks, processes and systems that enhance service delivery that is aligned with IPPF’s financial strategy, internal resources and donor requirements.
• Create and implement innovative solutions to address gaps highlighted through audit checks and customer feedback that improves service delivery.
• Advice and coach colleagues on financial policy/process/system change that embed new ways of
  working and improve financial management within the wider workforce.
• Oversee the delivery of a service of excellence where payment KPI’s are met and undertake. remedial action to address KPI failures.
• Coach stakeholders during the annual budget setting process on the agreed process for that year.
• Champion change within the team and with stakeholders on adopting new financial approaches that position IPPF at the forefront of innovation.
• Tracking markets and implement foreign exchange risk- mitigating strategies under the guidance of the Head of Financial Services.
• Lead the preparation of periodic financial management information for senior management, the Committee for Finance, Audit & Risk and the Board.
• Continually review frameworks and processes that improve overall financial KPI’s.

Month and Year End

• Lead the monthly/yearly reconciliation and reporting process across the Secretariat in line. with IPPF’s global reporting obligations, policies and best practices.

Audit & Compliance

• Plan and lead the statutory reporting process, building project plans and deliverables to meet submission deadlines.
• Work with the Director of Financial Services on the production of global financial data to meet statutory
  reporting deadlines for the UK Charity Commission, US Internal Revenue Service and any other statutory
  bodies in the jurisdictions IPPF works in.
• Update VAT policies and processes with legislation changes so IPPF remains compliant.
• Coordinate global financial responses to internal/external audit requests that reduce duplication and meet the auditor’s requirements and deadlines.

Payroll Management & Other Support

• Partner with HR on reviewing and approving payrolls in line with agreed submission and payment deadlines.
• Mentor NetSuite users in the use of the system to improve financial accountability and control.
• Advise the NetSuite Manager of potential system improvements that enhance user experience, complements the NetSuite roadmap and meet operational financial requirements.
• Partner with the supply chain team to provide inventory management and NetSuite guidance.
• Take collective responsibility for safeguarding in support of IPPF’s Safeguarding requirements.
• Undertake any other reasonable duties as may be requested from time to time.

RESPONSIBILITIES:

• Line Management and mentoring of the transactional finance team, compliance officer, and financial accountants, and accountable for all activities thereof.
• Signatory on all payments raised through the Central Office budget.
• Advises colleagues at all levels on financial management, including one-on-one and group coaching/mentoring.
• Support and enable a safe environment, adhering to the safeguarding reporting and monitoring requirements of this role.

PERSON SPECIFICATION

Education & Qualifications

• Qualified Accountant (preferably ACA, ACCA or CIMA) with evidence of continuous personal development.

Experience

• Experience overseeing transaction financial processes and setting KPI’s.
• Experience working on audit and compliance.
• Experience developing and leading teams, with an ability to manage resources to deliver the activities
  of the transactional services within the Hub.
• Experience in business partnering with senior stakeholders, both internal and external.
• Experience with implementing and designing new systems and procedures.
• Statutory reporting.
• Budgeting, forecasting and Cash flow forecasting.
• Year-end Accounts preparation.
• Charity sector experience.

Expertise

• Developed controls and systems for multi-location and multi-currency environments.
• Able to see the global picture and frame all decisions based on what is best for the whole organisation.
• Create an environment of visibility, transparency, integrity, learning and improvement, with an open,
  collaborative style of working.
• Fully competent in using Microsoft Excel for data analysis.
• Able to construct concise, clear presentations and advice for non-technical audiences.
• Problem-solving, analysis, innovative & critical thinking.
• Applied knowledge of financial reporting systems (IPPF uses NetSuite OneWorld).
• Understanding of financial management and risks in the international development sector.

Skills

• Coaching, mentoring and developing others.
• Able to communicate fluently in English. The ability to communicate fluently in Arabic, French and/or Spanish is advantageous.
• Working to strict deadlines with the ability to prioritise and adjust team resources accordingly.
• High level of organisational skills.
• Feminist and supportive of a woman’s right to choose.

Your Ethos

• Demonstrate an understanding of and commitment to safeguarding in a local and international context.
• Demonstrates ability and willingness to work in a diverse, multicultural, multilingual and intergenerational
  environment that is anti-racist and respectful of others.
• An intersectional (pro) feminist passionate about sexual reproductive health care rights + justice, including safe abortion.
• Supportive of people’s rights regardless of sexuality or gender identity/expression and supportive of
  workers’ rights and access to health care in sex work.

IPPF is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees, volunteers, contractors and partners to share this commitment. Anyone employed with IPPF agrees to sign and adhere to IPPF’s Code of Conduct and Safeguarding (Children and Vulnerable Adults) Policy.

Click here to know more and apply