Openings – Educate Girls

Educate Girls Established in 2007, Educate Girls’​ is a non-profit that focusses on mobilising communities for girls’​ education in India’s rural and educationally backward areas. Strongly aligned with the ‘Right to Education Act’​ or the ‘Samagra Siksha’​, Educate Girls is committed to the Government’s vision to improve access to primary education for children, especially young girls. Educate Girls currently operates successfully in over 21,000 villages in Rajasthan, Madhya Pradesh and Uttar Pradesh. By leveraging the Government’s existing investment in schools and by engaging with a huge base of community volunteers, Educate Girls helps to identify, enrol and retain out-of-school girls and to improve foundational skills in literacy and numeracy for all children (both girls and boys). This helps deliver measurable results to a large number of beneficiaries and avoids duplication or parallel delivery of services.

1.District Operations Lead

Job Location : Districts in Uttar Pradesh

Compensation : Upto 7.2 LPA CTC

Job Description :

Scope & overview of the role:
We are looking for District Manager who is responsible for the planning, strategy and implementation of Educate Girls Program in whole of district with a managerial responsibility of handling finance, impact, human resources and IT for the district. The position involves intense travel in operational areas especially in blocks and villages. This could amount to 40-55% of the time based on programmatic need.

Areas of Responsibility:  

Strategy and Plan

• The District Manager works with the Manager – Operations and regional / state team to create the strategic vision of the organization’s programmatic and operational goals and outcomes for the district
• S/he creates the program dashboard for the district in line with organization expectations and actual situation of the district
• Creates annual plan and is responsible for implementation of operations as per agreed timelines
• Creates micro-plan for implementation of the overall dashboard period-wise and tracks them for progress

Financial management

• S/he is responsible to develop and maintain and review monthly, quarterly, annual budgets for the district.
• Keep a tab on financial implications, ensure cost effective measures are adopted in program implementation
• Follow the financial manual and adhere to the rules for managing finance set by corporate office.
• Embracing responsibility of managing district funds and ensuring timely payments of district vendors

HR Management

• Ensure that the district is staffed as per requirement of the program budget (payroll and volunteers)
• Ensure that they are oriented, inducted and trained to do their job
• Recommend, organize and call for training required to staff to improve their productivity and performance
• Set KPIs/KRAs for district staff, review their performances

Liaison

• The District Manager will liaison with all stakeholders interested / involved in district operations / program
• He/she will liaison with the necessary government bodies for implementation of the program. This includes but is not limited to developing the relationships with the district collector, office of the education officer, Sarva Siksha Abyaan (SSA), as required.
• Monitor, train and improve the relationship with block level and village level government bodies.

Implementation

• Ensures that all programmatic activities are implemented as per agreed timelines with expected quality
• Monitors progress and gives input where necessary.
• Seeks help from functional experts where required

Reporting

• Oversee the data collection and analysis in relation to programmatic intervention areas
• Develop and share all periodic progress reports in a timely manner

Administration

• Ensure set-up of the district office and guesthouse as per organizational standards
• Procurement of goods and services are done as per the procurement policy of the organization

Core Responsibilities:

• Accountable for strategy, planning & implementation of EG Program ensuring quality, cost efficiency & as per timelines set
• Effective utilization of budget within the year
• Effective coordination with all verticals for smooth implementation of all activity
• Ensuring the qualitative review of all staff member as per the organization values and policies

Liaise with (internal & external stakeholders)

Internal: All functions

External: Government, Other NGOs, Agencies, Partners

Education Background:
Postgraduate degree in education, social sciences or social work, MBA preferred

Work Experience:
Minimum of 4 – 5 years of experience with at least 2 years of project management in the development sector in the field of girls’ education

Skills Set:

Soft skills:

• People management & development (ability to manage higher span of control & team management)
• Decision making, critical & analytical thinking
• Effective delegation
• Target driven
• Conflict management

Technical skills:

• Financial acumen
• Stakeholder management
• Project management
• Planning, budgeting & implementation
• Understanding program model
• Proficiency in Microsoft Office & presentations skills
• Data analysis & data articulation skills

Travel requirement: 50-60% travel within districts, need based travel at State level

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2. District HR Specialist

Compensation up to Rs.3.5 LPA CTC

Job Profile: The incumbent will have overall responsibility for driving and institutionalizing HR best practices in collaboration with the respective Functional & Operational teams at district level. The incumbent will be responsible for managing Employee Life Cycle (ELC) at the district level. The position needs to develop deep knowledge of field, core programs, Operations alongside the best contemporary practices in Human Resources. The position is overall accountable for Talent Management, HR Operations, Payroll & Compliance, Performance Management and MIS & Documentation at District Level.

Position Key Responsibilities:

Recruitment Management

• Recruitment Data base Management – To encourage Employee Referral & IJP
• Manage the Empanelled Recruitment Agency as per SLA and provide regular updates. Also, evaluate potential new Service Providers.
• Manage the relationship with Job Portals as per SLA and explore better synergy.

Talent Acquisition Process

• Responsibility for full recruitment life cycle across all functions as per SOP and TAT.
• Ensure the team implements the Recruitment Plan as per the Annual Operating Plan.
• Ensure the formulation and implementation of a cost-effective Recruitment Plan.
• Ensure that the Job Requisition Forms are completed for all positions sourced – New/Replacements.
• Sourcing candidates through Internal Job Postings and evaluating Function/Region Transfer options.
• Sourcing candidates across Recruitment Database, Job Portals, Social Media, Employee Referrals, Job Fairs, Campus interviews etc.
• Conducting competency based, behavioural & values-based interviews either through VC/Telephone/In-Person interactions.
• Offer Management including Negotiation, Reference Check, Background Verification and Relationship Management.
• Liaison with the Administration/IT/Learning & Development Team to ensure they are kept informed of all new hires and joining dates and respective inputs.
• Weekly review meetings with function stakeholders
• Recruitment tracker management
• Budget Management

Interview Skills Training and Empanelment

• Ensure that all stakeholders are trained on skills – competency – values based Interviews. Coordinate with
• Learning & Development Team as per requirement.
• Ensure that all positions within the Region have a well-defined Job Description and is relevant.

On-boarding & Induction

• Execute the On-boarding process within the organization – Organization, Functional or Region level as per guidelines received from the Learning & Development.
• To execute and support Project Aarohan – To track the employee connect on Day 1/Week 1/Month
• 1/Month 2/Month 3 before the probation period ends and recommend actions as required.
• Conduct skip level meetings and gauge the engagement level of the employee during the on-boarding phase.

Function Alignment

• To support HR strategy in implementing various HR Initiatives and keeping all stakeholders informed.
• To support and influence change management to ensure internal HR Transformation.
• To support the delivery for end to end HR Services and standardize processes across the region – from entry to exit including payroll, compliance etc.
• To support in implementation of PIP (Performance Improvement Plan) for employees on extension of probation/during the year.
• Undertake meetings with Region/District managers, Block Officers, Field Coordinators, Focus groups, and arrange for developmental interventions to help build capabilities.
• To support and advise the stakeholders on dealing with all Employee Relations matters.
• To manage and conduct all Employee Relations procedures with support from HR Operations on disciplinary, grievance, performance management and redundancies, Internal Complaints Committee, conducting Exit interviews, coordinating the employee’s exit from the firm and tracking status of full & final settlement.
• Process owner for all Record Management pertaining to Employee’s Personnel Files, Attendance Data,
• Leave Data, Salary payments etc. during the employee lifecycle for the regions.
• Ensure the compliance for labor laws as well as under the Shops & Establishment Act, as applicable.
• Represents Educate Girls at hearings as applicable.

Administration

To review and support Team Administration to manage the key deliverables including Procurement, Travel, Conveyance, Communication, Vehicle Hire, Office Lease & Management, Office Notices & Display Board, Fire Safety & Compliance, Office Repairs & Maintenance, Office Stores & Inventory, Records Management, Annual Maintenance Contracts, Asset Issuance and Tracking, Event Management, Vendor Management & Disaster Management policy.

Management Information/Reporting

• Monthly/Annual Recruitment MIS
• Need based MIS for Function Heads on elements like Costs, Recruitment Agency Expenses, People pillar targets etc.
• Reviewing risks and demonstrates a quality focus to mitigate attrition.

Preferred Education Background:

• Post-Graduation in Human Resources or Social Sciences
• Fluent in Hindi & English and basic knowledge of local dialect.
• Preferred Work Experience: Minimum 2-3 years of experience in HR and Admin, preferably with a non-profit organization.

Specific Job Skills & Values:

• Strong understanding of all labor laws, compensation & employee benefit and understanding of all employee related statutory requirements for NGOs
• Ability to manage complex and difficult HR Projects cross-functionally (project management
• Ability to connect business challenges to HR activities
• Able to operate on a tactical and strategic level (ability to deal with ambiguity)
• Excellent communication & articulation skills
• People management & people development skills
• Diligent and firm with high ethical standards
• Sound contextual knowledge of local issues, organizational relationships, social and cultural constraints and realities, and environmental conditions, Right to Education, Child Psychology, and Community Motivation.
• Demonstrated ability to cultivate relationships, collaborate with individuals in a culturally diverse setting and build consensus;
• Ability to multitask and perform under stress situation
• Ability to treat people equally irrespective of gender
• Integrity towards the work and ability to “know & do” what is right
• Striving to lead by performance excellence
• Working effectively and inclusively with a range of people both within and outside of the organization.
  Empathy

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3. District Logistics Specialist

Compensation upto Rs.3.5 LPA CTC

Job Profile: The District Logistics Specialist is responsible to provide hands on support to the State Logistics Sr. Specialist for all administration and procurement matters at district/State Level.

Position Key Responsibilities:

Procurement

• Responsible for centralised state/District procurements
• Requisition review, procurement process followed as per prescribed manual.
• Lead for all procurement closures as per the turnaround time matrix
• Organize venue for trainings organised at state / head office / organization level / functional level
• Coordinate for food arrangements for employees attending trainings / workshops
• Coordinating for donor visits
• Procurement of assets such as office furniture, guest house furniture and fixtures, and supplies.
• Procurement of services such as vehicle, office supplies etc for State/District.
• Create a database of vendors for such procurements and for stay arrangements and as much as possible get into contracts for long term requirements.

Logistics

• Managing travel requirement for state / head office staff and visitors by having vendor for vehicle supply and contract
• Booking hotels for stay and travel tickets for visitors and state / head office employees
• Warehouse management and delivery till operational locations

Office Management

• Material distributions in field for all districts
• Review of stock inventory of districts falling under specific region and at state level
• Maintain staff movement register and follow up with locations and movement of staff, inform HRO in case of non-adherence.

Asset Management

• Maintain the asset register for the district in specified format
• Update the register with new assets
• Work closely with State Logistics Sr. Specialist and Department Heads for disposal of old assets as per financial policy guidelines.
• Manage assets / materials in stock, issue them as per procedure.

Travel reimbursement of staff

• Verify the travel reimbursement of state / head office staff with attendance record and certify before approval

Information and Data Management

• Update all MIS and data for all the roles and responsibilities.
• Ensure that all data is maintained as per organization requirement.

Preferred Education Background:

• Post Graduate/Graduate (Preferably commerce, management)
• Fluent in Hindi & English and basic knowledge of local dialect.

Preferred Work Experience: At least 1-2 years of experience handling administration, procurement, and vendor management.

Specific Job Skills & Values:

• Substantial experience in all technical areas of logistics operations including procurement, transport/distribution, warehousing and stock management, office and guest house management, fleet management, asset management, communications, and security.
• Ability to develop/implement supply chain to support different types of programs, and coordinating resources to meet the program objectives.
• Ability to manage and supervise others in logistics, including training and capacity building.
• Excellent communication, negotiation & articulation skills
• People management & people development skills
• Diligent and firm with high ethical standards
• Sound contextual knowledge of local issues, organizational relationships, social and cultural constraints and realities, and environmental conditions, Right to Education, Child Psychology, and Community Motivation
• Demonstrated ability to cultivate relationships, collaborate with individuals in a culturally diverse setting and build consensus;
• Ability to multitask and perform under stress situation
• Ability to treat people equally irrespective of gender
• Integrity towards the work and ability to “know & do” what is right
• Striving to lead by performance excellence
• Working effectively and inclusively with a range of people both within and outside of the organization
• Empathy

Click here to apply