Documentation Officer – CARE

CARE is a not-for-profit organization working in India for over 70 years, focusing on alleviating poverty and social injustice. We do this through well-planned and comprehensive projects in health, education, livelihoods and disaster preparedness and response. Our overall goal is the empowerment of women and girls from poor and marginalised communities leading to improvement in their lives and livelihoods.

During FY 2020-21, CARE India directly reached out to 52.7 million people through 53 programmes across 18 states, covering more than 130+ districts. We are part of the CARE International Confederation, working in 100 countries for a world where people live with dignity and security.

CARE India seeks a world of hope, tolerance, and social justice, where poverty has been overcome and people live in dignity and security.

Our goal is to ensure that women and girls from the most marginalized communities are empowered, live in dignity and their households have secure and resilient lives. CARE India aims to accomplish this goal by working with 50 million people to help them have quality health, education, livelihoods and overcome the effects of disasters.

Our employees are committed to CARE’s values, Code of Conduct, and safeguarding commitments towards a safe workplace for all, including the principle of ‘do no harm’. They are also responsible to uphold and strengthen our safeguarding commitments in their role. To know more about our safeguarding policies please visit our website link given below.

Required Experience 4 – 12 Years

www.careindia.org | Regd. as CARE India Solutions for Sustainable Development

PROJECT DETAILS

(NA if not applicable)
KHUSHI Project is supported by Hindustan Zinc Limited under Corporate Social Responsibility in Rajasthan. CARE India is executing the project KHUSHI in three blocks (Suwana, Shahpura and Hurda) of Bhilwara and 4 blocks (Gangrar, Bhadesar, Chittorgarh Rural and Chittorgarh urban) of Chittorgarh district.

The proposed project is based on the principle that an integrated program combining school readiness and development, nutrition, health improves child growth and development, contributing to improved long-term outcomes.

The project will maintain a primary focus on the 3-6 years of the age group for strengthening their developmental milestones and school readiness, health and hygiene to support their growth and development. The project will work towards developing the capacities of AWWs in preschool education, health and hygiene, ASHAs and AWHs on health and hygiene. Specifically, there will be an emphasis on the development of capacities, development of relevant teaching/ learning materials, working on issues of health & hygiene, provision of need-based support (equipment and renovations) for a limited number of AWCs.

The overall goal of the KHUSHI project is to strengthen the functionality and quality service delivery of the government’s Integrated Child Development Services (ICDS) program to improve the health and well-being of children below 6 years of age.

JOB SUMMARY
The Documentation Officer, under the supervision of the Project Manager, will assist in documenting the learning and best practices, preparing the narrative reports (Monthly, Quarterly and Annual), case studies, blogs, proposal writing and writing content for publication. The Documentation officer will also participate in the events, training and document as well as support in documenting learning, process, and challenges.

ROLES AND RESPONSIBILITIES

• Review the finding of the data and based on inferences drawn prepare the documents capturing outcome level changes.
• Coordinate with team and capture best practices and experiences in the project area which is relevant to the project and CARE India.
• Identify the secondary source of data and collect it to compare/validate data captured by the field team, discuss with the team and prepare at least two documents for publication.
• Develop a quality narrative report (Monthly Quarterly and Annual) to share with the headquarter team and donor.
• Write at least 2 case studies each month to share with the headquarter team and donor.
• Document quotes, feedback and success stories from the field and share them with the supervisor and team.
• Provide support to the project team in preparation for module development.
• Prepare a one-pager, presentation for both (Key highlights on one page) districts on monthly basis.
• Support the project coordinator of the base location in liaising with the government and the donor as well as communication.
• Other work assigned by the supervisor.

KEY RELATIONSHIPS

• Project Manager
• Project Coordinators
• Capacity Building Officers
• Monitoring & Evaluation Officers
• Program Associates
• Technical leads
• IMU team
• Finance and Admin
• Field Monitors and cluster coordinators

QUALIFICATION & EXPERIENCE
Essential

• A postgraduate in mass communication, social work, public health, social science or related degree from any recognized university.
• Minimum 4 to 5 years of working experience in the development sector.
• Working experience in publication, and scientific research papers.

GRADE/LEVEL G
PROJECT/UNIT KHUSHI
PROJECT DURATION 1st April 2017 to 31st March 2025
REPORTS TO Project Manager Dotted line reporting to Project Coordinators of Bhilwara and Chittorgarh
LOCATION Chittorgarh
TRAVEL 20%

Preferred

Published articles in a journal and have developed proposals.

Band Junior Management

Designation Documentation Officer

Skill
Minimum Qualification
MASTER IN MASS COMMUNICATIONMSW – MASTER OF SOCIAL WORKMASTER IN PUBLIC HEALTHBACHELOR IN PUBLIC HEALTH

SKILLS & COMPETENCIES

(to cover competencies in Relationship Management, Self-Management and Result oriented. Please choose and define as appropriate for the role)

Communication skills:

• Good communication skills in Hindi and English.
• Good presentation skills

Language skills:

• Good writing skills in English
• Able to read, write and speak in the Hindi language at an expert level

Research skills:

Report writing skills, Identify the best practices, document them and the newest trends and incorporate them in the program/process approach

Team Management & Collaboration / People skills: 

• Create relationships of trust with stakeholders
• Collaborative and solutions focused
• able to reflect, empathetic, and a good listener

Strategic Thinking and Analysis:

Able to think clearly and rationally and select the best method as appropriate) / connector (able to spot gaps, establish needs and opportunities)

Change Management:

• Able to adapt well to shifting priorities

Operational excellence (Project / Program / Process management):

• Able to successfully manage process deliverables in stipulated time and budget
• Able to incorporate feedback and continually work on project/process improvement