Human Resources Generalist – Arcus Foundation

Arcus Foundation Founded in 2000 by Jon Stryker, the Arcus Foundation is a private grantmaking institution dedicated to the idea that people can live in harmony with one another and the natural world. Arcus’ work is based on the belief that respect for diversity among people and in nature is essential to a positive future for our planet and all its inhabitants. For more than 20 years, the Social Justice Program at Arcus has been a driving force behind groundbreaking work to ensure equality for LGBTQ people, and the Great Apes & Gibbons Program has provided visionary conservation leadership to protect and enhance the lives of great apes and gibbons. The foundation works globally and has offices in New York City and Cambridge, UK.

At the Arcus Foundation, we aim to foster a work culture that is rooted in our values:

• Demonstrating organizational and individual authenticity rooted in integrity and honesty,
• Approaching our work with humility,
• Seeking and valuing opportunities for collaboration inside and outside of the foundation,
• Ensuring the foundation’s work is strategic and rational, and
• Remaining focused on advancing equity for those who are pushed to the margins.

To learn more, visit www.arcusfoundation.org.

What It’s Like to Work at Arcus Foundation Arcus’ passionate and diverse staff is comprised of dedicated individuals of varying gender identities, ethnicities, sexual orientations, and abilities, and we aim to prioritize equity and inclusion throughout the organization and encourage meaningful interactions between colleagues.

We promote a flexible working environment that allows for work-life balance, with opportunities for hybrid and flexible work schedules. Our newly built NYC office, located in Midtown Manhattan, was designed to be a place we can feel safe, and work effectively and collaboratively, bringing energy, inspiration, commitment, and deep learning to our mission.

The Arcus Foundation is seeking a positive, energetic, and experienced Human Resources Generalist (“Generalist”) who loves to connect with people and help build and implement the best HR practices for our dynamic philanthropic organization.

Compensation: $95,000 – $110,000

Employment Type: Full-time Exempt

Position Description
Reporting to the Director, Human Resources and Administration, the HR Generalist serves as a resource to staff and is responsible for the daily maintenance of foundation policies, procedures, and practices including recruitment, benefits, compliance, compensation, worker’s compensation, unemployment, training programs, implementation and administration of policies and procedures, and culture and morale.

KEY RESPONSIBILITIES

Benefits Administration

• Manage the benefits administration including health, dental, and vision insurance, accidental death and dismemberment, long-term and short-term disabilities, workers’ compensation, and COBRA for former employees.
• Serve as primary contact and maintain positive relationships with plan vendors and third-party administrators.
• Manage annual open enrollment presentation to staff; document and maintain administrative procedures for assigned benefits processes.
• Design and distribute materials for benefits orientations, open enrollment, and summary plan descriptions. Provide training and support staff as needed.
• Educate and advise employees on changes and developments related to benefits, including eligibility, coverage, and provisions.
• Prepare data for annual benchmarking surveys.

People and Culture

• Manage all aspects of the recruitment process, including the job posting and candidate search, applicant and process tracking, screenings and reference checks, and interview scheduling.
• Manage the onboarding and offboarding processes for incoming staff, including benefits and payroll enrollment, and coordinate orientation meetings and necessary training.
• Serve as a trusted advisor to employees with the interpretation and implementation of HR and Operations policies and procedures; answer questions and provide information and advice about the workplace.
• Proactively engage employees to improve working relationships, build morale, and increase productivity and retention; communicate openly and frequently, keeping staff informed on benefit resources, organizational events, and other pertinent information.
• Lead the Milestone Committee, maintaining a well-organized and communicated calendar of events, actions, and experiences for employees both in person and virtually.

Payroll and Administration

• Ensure timely and accurate processing of domestic and international payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions; ensure accurate and timely processing of payroll updates, including new hires, terminations, and changes to pay rates; assist staff concerns regarding how deductions or tax changes can affect their net pay by running scenarios.
• Serves as the payroll administrator and maintains the accuracy of employee records (i.e.: Form I-9, address updates, direct deposit updates, emergency contacts, and withholding taxes).
• Prepare and distribute annual merit letters and Total Compensation reports.
• Manage the Arcus HRIS, BambooHR, ensuring that employee data and time tracking are maintained and
  updated.
• Maintain and update records, conducting periodic audits of electronic staff records and systems to ensure accuracy and compliance.
• Maintain and track employees’ time off for short-term disability status; calculate and accrue year-end paid time off and carry-over balances.
• Process unemployment, employee verifications, workers’ compensation, and Department of Labor inquiries
• Implement and manage new systems, processes, and/or integrations
• Research, analyze data, generate reports, and provide general HR and operations support to the Director of HR and Administration.
• Participate in the development and implementation of personnel policies and procedures; assist with preparing and maintaining the employee handbook to improve the compliance posture of the
  organization.

Learning and Professional Development

• Active membership with the Society for Human Resource Professionals (SHRM)
• Attendance of annual SHRM conference (as timing and budget permits)
• Identify and implement training programs aimed at supporting management, skill-building, and performance improvement.

Qualifications and Competencies
The ideal candidate brings a desire to learn, innovate, and take risks, and the ability to find joy even in tough moments. We seek a team member who will always take the work—and not themselves—seriously. They value creativity, dedication, and humility, knowing that our work at Arcus supports those who are at the frontlines of change. While no one candidate will possess every quality outlined for this position, a successful candidate will bring many of the following professional qualifications and personal attributes:

• Dexterity and genuine interest in all areas of Human Resources, including recruitment, talent management, compensation, and employee relations.
• Experience in learning and development, including curating and facilitating effective professional development opportunities.
• Knowledge of best practices in recruitment, employment law, and talent management; familiarity with benefits and compliance
• Ability to foster a supportive work environment with a sense of belonging for staff and uphold the values of inclusion and equity in hiring, onboarding, and staff development.
• Ability to develop and maintain strong relationships across a diverse spectrum of stakeholders.
• Exceptional integrity and the ability to handle sensitive and confidential employment information with discretion, strong judgment, and discernment.
• Demonstrated experience successfully planning and managing projects and associated communication within a highly collaborative environment.
• A willingness to embrace a constantly evolving environment along with the ability to skillfully facilitate others through change.
• A strong alignment with Arcus’ mission, vision, and goals.

In addition, ideal candidates will offer:

• 3-5 years of proven experience or an equivalent combination of education and experience working in Human Resources; nonprofit or philanthropic sector experience preferred.
• Experience with benefits administration, including coordinating day-to-day benefits processing (i.e., enrollments, terminations, and claims), resolving benefit-related issues, and responding to queries and requests; PEO experience is a plus.
• Strong communication skills, both written and verbal, and keen attention to detail. Demonstrated ability to compose eloquent and comprehensive communications.
• Strong organizational and time-management skills
• Ability to analyze problems, gather pertinent data and recommend solutions.
• Experience working with HRIS systems.
• Demonstrated proficiency in the Microsoft Office suite; advanced proficiency with PowerPoint and/or other presentation and design software a plus.
• Ability to travel, as needed.

Location and Travel
The HR Generalist position is based out of our New York City office, located at 445 5th Avenue, New York, NY 10016. Arcus staff work on a hybrid schedule of three days in-office (Tuesday–Thursday), with the option of working two days remotely. The general office hours are 9:00 a.m.–5:00 p.m.

On occasion, you may be asked to travel domestically for conferences and/or foundation gatherings and events, approximately 5% of the time.

Compensation
The Human Resources Generalist role is a 40-hour week/full-time, exempt position with an annual salary that ranges from $95,000 – $110,000. In addition to salary, Arcus Foundation offers a robust benefits package that
includes:

• Employer contributed Medical, Vision, and Dental health insurance, which includes trans-inclusive healthcare coverage.
• Non-elective 401(k) plan with generous employer contribution and matches.
• 20 days Paid Time Off (PTO) each calendar year, which increases to 25 days after your third year, and to 30 days after your fourth year; 7 sick days, 12 holidays, and 1 floating holiday.
• 12 weeks of Paid Family Leave.
• Hybrid work schedule and flexible working practices.

How to Apply
At this link, please submit a résumé and a cover letter telling us about what you hope to bring to this role and how your background and experience respond to the desired skills and qualities we seek. Applications will be reviewed on a rolling basis through June 30, 2023. If you have any questions about the role, please reach out to
contact@arcusfoundation.org.

The Arcus Foundation is an equal opportunity employer and is firmly committed to complying with all federal, state, and local equal employment opportunity laws. The Arcus Foundation prohibits discrimination against employees and applicants for employment because of the individual’s race or color, religion or creed, immigrant, citizenship or non-citizen status, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, intersex status, sexual and reproductive health decisions or decision making (of employees or their dependents), disability, marital status, familial status, domestic partnership status, genetic information or predisposing genetic characteristics, military status, domestic violence victim status, pre employment arrest record, or any other characteristic protected by law. The Arcus Foundation also considers for employment qualified applicants with criminal histories consistent with federal, state, and local law.