Project Accounts & Administration Officer – Aide et Action

Apply by 19th Aug 23

Aide et Action (India) registered in India as a Not-for-Profit entity under Sec 25/8 of the Indian Companies Act 1956 (corresponding to section 8 of the Companies Act, 2013) is a development organization, working in the field of education.

At Aide et Action (AEA), we work with the vision of ‘Changing the world through education’. Our mission is to ensure access to quality education for the most vulnerable and marginalised populations, especially children, so they can take charge of their own development and contribute to a more peaceful and sustainable world.

Our programs are managed through our Offices in Bhopal, Chennai, Guwahati, Gurugram, Hyderabad & Patna.  In line with the emerging needs of our organization, we now seek to fill in the following position.

Position: Project Accounts & Administration Officer

Job Location: Gurugram, Haryana

No of Vacancy: 1

Job Type: Annually renewable contract basis

Job Profile:

The incumbent would primarily be responsible for managing the overall finance and administration related work in Gurugram office of AEA. The key responsibilities shall include and not limited to, the following-

Financial systems and procedures: Ensuring that financial systems, applications and procedures are followed appropriately. Supporting the project implementing team in case of directly implemented projects and the NGO partner team in case of partnership based engagement in strengthening their financial systems and in following the rules and regulations aptly.

Accounting : Day to day accounting of transactions; Accounting & filing of vouchers and bills for each cost centre; administering salaries for staff members; TDS , PF, ESI & Professional tax payments; Monthly fund request & transfers, manage all bank and purchase related matters.

Statutory Compliance: Filing EPF, ESI, TDS and other statutory returns on quarterly basis.

Project Monitoring and Audit exercises: The candidate is expected to have experience in conducting financial audit of projects. The position also demands travelling and staying in project locations which may or may not be in city limits and could be outstation travel for the required period of time.

Reporting: Assist in submission of reports to external agencies/donors

External and Internal Audit: Support internal and external audit processes; Audit of directly implemented projects.

Capacity Building: Training project teams on finance and accounting procedures and practices.

Administration: Responsible for supporting the line manager in administration of the office.

Candidate Specification:

Educational Requirement: Should be a Post Graduate or Graduate in Commerce/Finance or any other relevant domain.

Experience required:  Should possess three to five years of experience, preferably in the development sector and also has experience in managing project and office related finances. Experience in dealing with FCRA related matters would be an added advantage.

Competencies Required:  Should possess knowledge and skills in finance, accounting systems, taxation, PF,ESI, MIS and Accounting packages (ERP, Tally), financial documentation and report writing skills.  Should possess analytical, team work, time management and delegation skills.  Applicants should also be open to travel extensively to the field as and when required.

Compensation Range: Monthly Gross Compensation of INR 60,000 to 65,000 commensurate with competencies, qualification & experience.
How to apply

To Apply:

Kindly send your updated CV along with a covering letter mentioning your last draw salary to recruit@aide-et-action.org on or before 19- Aug-2023; Please specify the position and location applied for in the subject line of your mail. Only short-listed applicants will be contacted.

Please note, Aide et Action is an equal opportunity employer.