Executive Assistant to Chief Education Officer (CEO) – Aditya Birla Groups of Schools

Apply by 24th Dec 23

Aditya Birla Group’s Schools: The Aditya Birla Schools offer co-educational Primary Education, CBSE Board and State Board affiliated Higher Secondary Education in 12 states across India. What started out as an Employee Wellness exercise is now building surrounding communities in these states. Currently 45000 students receive holistic education in 52 schools across India. One of the key focus areas of the Group is quality education, whether through Aditya Birla Schools or community welfare programmes.

Job Summary: As the Executive Assistant to the Chief Education Officer, you will play a pivotal role in enhancing the efficiency and effectiveness of the executive’s responsibilities. This position requires a high level of organizational skills, discretion, and the ability to handle sensitive information. You will be responsible for managing the Chief Education Officer’s calendar, coordinating meetings, handling communications, and performing various administrative tasks. Additionally, you will be actively involved in liaising with school principals, planning CEO’s travel, and assisting in meeting preparations. Demonstrated experience in managing internal processes and filing systems is essential.

Key Responsibilities:

Meeting Coordination:

• Organize and coordinate meetings, conferences, and events, ensuring all necessary materials and resources are prepared in advance.
• Develop and assist in the preparation of meetings (presentations, excel etc) for various levels.

Administrative Support:

• Provide administrative support, including handling phone calls, managing correspondence, and maintaining filing systems.
• Utilize experience in managing internal processes to enhance efficiency.
• Efficiently manage the Chief Education Officer’s schedule (managing calendar), including scheduling and coordinating meetings and appointments.
• Plan and coordinate travel arrangements for the Chief Education Officer, including flights, accommodation, and itinerary preparation.

Liaison with School Principals and External Stakeholders:

• Facilitate communication and collaboration between the Chief Education Officer and school principals, ensuring smooth coordination and information flow.
• Serve as a liaison with external stakeholders, including parents, regulatory bodies, and educational organizations.

Financial Management:

• Manage annual imprest amount & others alongwith expense tracking, and financial reporting.
• Coordinate with the finance department to ensure compliance with financial policies and procedures.

Qualifications and Required skills:

1. Bachelor’s degree
2. Proven experience as an Executive Assistant or similar role, preferably supporting top-level executives in an educational setting.
3. Excellent organizational and time-management skills.
4. Strong verbal and written communication skills.
5. Proficiency in MS Office Suite and other relevant software.
6. Ability to handle confidential information with discretion.

Additional Work Experience and Preferred Skills:

1. Knowledge of AI tools and programs.
2. Familiarity with educational technology and digital learning platforms.
3. Advanced proficiency in data management and analysis.
4. Strong problem-solving skills and adaptability to new technologies.
5. Professional demeanor and ability to represent the Chief Education Officer effectively.
6. Proven experience in managing internal processes and filing systems.

How to Apply: Interested candidates should submit their resume, cover letter, and references to
 abg.schools@adityabirla.com by December 24th, 2023.

Note: Aditya Birla Management Corporation Pvt. Ltd. is an equal opportunity employer. We encourage candidates from diverse backgrounds to apply.