HCL Uday

Please submit proposals by November 1, 2021

HCL Foundation (HCLF) was established in 2011 as the CSR arm of HCL Technologies. It is a not for-profit- organization, that strives to contribute towards national and international development goals, bringing about lasting positive impact in the lives of people, through long term sustainable programs. The foundation aims to alleviate poverty and achieve inclusive growth and development.

Active community engagement ensures optimal long-term gains and upward accountability. HCL Foundation works through Life Cycle Based, Integrated Community Development Approach with thematic focus on Education, Health, Skill Development & Livelihood, Environment and Disaster Risk Reduction & Response. Child protective strategies, inclusion and gender transformative approaches remain central in all initiatives of HCL Foundation, thus ensuring comprehensive development.

Presently HCL Foundation is implementing five flagship programs, namely HCL Samuday & HCL Grant – Rural Development programs; HCL Uday & Clean Noida – Urban Development programs; HCL Harit (The Green Initiative) – Environment Action program and 4 special initiatives – Power of One, Sports for Change, HCL Foundation Academy and My E-Haat.

VISION

To be the source code for sustainable socio-economic and environmental development.

MISSION

Nurture clean, green and healthy communities where everyone is empowered and equipped to reach their full potential in partnership with its employees, communities and stakeholders, while promoting volunteerism and establishing international standards of strategic planning, implementation and measuring impact.

HCL Foundation’s flagship urban community development programme – UDAY, seeks to create green, clean, healthy and empowered communities. Aligned with the Sustainable Development Goals, it is developing an integrated solution to break the vicious cycle of urban poverty.

Defining Uday’s approach is its intrinsic belief that urban poor aspire to a life of dignity and self- respect. With the right opportunities, they can take charge of their lives, dare to imagine a different future and work towards it. Our strategies are carefully designed, such that they speak both to their environment and to their ambitions.

Uday’s unique ‘Convergence’ approach brings this philosophy to life. Uniting critical stakeholders– the state, non-profits and HCL volunteers in a rich partnership, it meets its responsibility to the community and supports them in realising their dreams.

Defined by 3 C’s, Uday is

Comprehensive: the intervention targets critical areas of a person’s well-being – health, education, sports, livelihoods and skilling, environment, disaster reduction and sports for change.
Continuous: takes a life-cycle approach. Uday walks with the community through all stages –
infancy, early childhood, adolescence, adulthood and old age.
Collaborative: taking the approach of convergence, it brings communities, non-profits, local and
district governments and HCL employees together, leveraging the strength of each stakeholder for the greater good.

The 3 C’s combine to create the source code of Uday

Currently, HCL Uday is being implemented in 11 cities across India.

HCL Uday Video Link: https://youtu.be/hGlrFI7qlR0

Health & Well Being for All

Globally, over 20 crore children fail to fulfill their developmental potential, manifested as poorer skill development, lower educational attainment and reduced earnings, contributing to the intergenerational transmission of poverty. India accounts for more than 30% of the global burden1. More than 80 lakh children under 6 live in the 49,000 slums across India.

These slums lack durable housing, sufficient living space, easy access to safe water, access to adequate sanitation and hygiene facilities and security from forced eviction. According to a survey conducted by HCL Foundation in 2017 in NOIDA, the primary occupation of slum dwellers is daily wage work in the informal sector, where work conditions are harsh, hours are long, wages are below the legal minimum wage and women get paid less for the same work. Here, the situation becomes worse for the working mothers who have high fertility rate and no maternity support facilities for their children. Many of these children fail to reach their full human potential due to exposure to several risk factors as malnutrition, poor health, sanitation and hygiene, poor stimulation, infectious diseases, deficiencies and poverty. This perpetuates the cycle of intergenerational poverty and is projected to increase substantially in India unless timely and appropriate interventions are made.

The goal of HCL Foundation’s Health and Well-being for All portfolio is to create equitable, universal access to health for all and enhance health & well-being at all stages of the life. This leads to enhanced opportunities to lead a high quality life for all for people living below poverty line. This is done by strengthening the state health delivery systems. HCL Foundation has been working on the following pillars under the health domain

Improving equitable and universal health access for all, especially in reproductive, maternal, child & adolescent health
Reducing malnutrition through focused intervention in the first 1000 days of life, adolescent girls and pregnant women
Improving demand of family planning services amongst urban slum population
Augmenting early detection and referral management of non-communicable diseases such as
cancer, hypertension, diabetes and mental illness
Reduction in overall disease burden including vector borne diseases such as dengue, malaria,
chikungunya, etc., substance abuse, mental health well-being and geriatric care
Improving access and uptake of potable water and toilets in the communities and
Upgrading the quality of urban health centres following the DAKSHATA and Indian public health
standard (IPH) guidelines

Purpose of this RfP

HCL Uday’s success is drawn mainly from the ‘convergence’ model where NGOs, duty bearers, communities and HCL Foundation come together and work towards integrated community development. This project is now in scaling up phase in all cities, where HCL has a presence.

The purpose of this document is to Request for Proposals (RfPs) in line with the standards of HCL Foundation. Respondents are requested to submit their proposals on the basis of detailed instructions given below to set up high impact projects under the HCL Uday Program in the proposed locations using innovative and sustainable models in the given thematic areas.

Scope of work

Reputed NGOs/CSO/ Non Profit Organizations may submit proposals for the pillars above as per the scope defined below:

Proposals required for Holistic health needs of children and adolescents from vulnerable communities
Location: Coimbatore
Programme Participants: 5,000 children and adolescents from vulnerable communities in South Coimbatore

The ongoing COVID-19 pandemic has affected the lives of all the people in India and around the world, directly and indirectly. Children and adolescents are not spared, and COVID-19 pandemic has put them under immense stress and distress. Various factors, either acting alone or in unison with others, such as school closure leading to loneliness, reduced social support and connectedness, stress of online class access and process, and economic constraints in the family can lead to physical, emotional and psychological issues among the adolescents.

School closures in India has meant disruption to critical developmental and preventive health services for children ranging from inadequate education to a reduction of nutrition resulting from unavailability of Midday meals.
In this regard, a broad-based universal approach is needed to cover all children and adolescents within the South Coimbatore area.

The areas that need to be covered are:

Malnutrition, specifically anemia
Eye problems
Mental health
Social problems

Please note that the above list is indicative and organizations are free to submit suitable activities keeping the purpose of RFP in mind. Reputed NGOs/agencies may submit proposals as per their strength and area of expertise. All proposals must be submitted as per ‘HCL Uday’ and as per the prescribed Proposal Format along with Annexure A (Budget) and Annexure B (Gantt Chart). All 3 formats can be downloaded from the link below:

Budget: Budget must be submitted as per the attached template. Please provide detailed break-up of each line item and all sub-line item costs with clear budget explanatory notes. Any taxes including Service Tax, Sales Tax, Value Added Tax or any other applicable tax, duty, cess or levies, must be quoted separately from the price of goods and services. The terms of payment along with a tentative timeline must also be attached.

Gantt Chart: The Gantt Chart must detail the comprehensive list of activities proposed in the proposal along with a tentative timeline. A sample Gantt Chart can be downloaded from the link above. NGOs/Implementation Agencies may make the required changes in the Gantt Chart as per the activities proposed by them.

Terms & Conditions

Duration of the project: Duration of the project may vary from 12 to 15 months

Deadline: Proposals received after the designated deadline may be subject to rejection by HCL Foundation.

Validity: Your proposal must remain valid for a minimum of six (6) months from the date of receipt by HCL Foundation.

Negotiations: The most competitive proposal is requested. It is anticipated that the contract will be awarded on the basis of merit of proposal. However, HCL Foundation reserves the right to request responses to questions and conduct negotiations with any potential agency/consultant prior to awarding a contract.

Rejection of proposal: This document is a request for proposals only, and in no way binds HCL Foundation to make an award. HCL Foundation reserves the right to reject any and all offers received and/or to cancel the RFP. HCL Foundation will not be obliged to either inform or provide a justification for rejection of proposals.

Incurring costs: HCL Foundation will not be liable for any cost incurred during preparation, submission, or negotiation of an award for this RFP.

Financial responsibility: Proposals must certify the financial viability and adequacy of resources of the agency/organization to complete the proposed assignment within the agreed time frame and in conformity with the agreed terms of payment. HCL Foundation reserves the right to request and review up to the last three financial statements and audit reports including schedules and annexures, as part of the basis of the award if required.

Branding aligned: HCL Foundation has set brand guidelines that should be incorporated and followed while demonstrating the Foundation’s brand.

Copyright and Patents: HCL Foundation shall be entitled to all copyrights, patents and other proprietary rights and trademarks with regard to the products or documents and other materials which bear a direct relation to or are produced or prepared or collected in consequences of or in the course of the execution of the contract. All plans, reports, recommendations, estimates, documents and data compiled by the service providers under the contract shall be the property of HCL Foundation and shall be treated as confidential. All confidential documents should be delivered to the relevant people within HCL Foundation during the project duration and upon completion.

Submission Details & Deadlines

Please submit proposals by November 1, 2021 to Dr Chethana Thirthahalli (chethana.thirt@hcl.com), marking Ms. Janani Arunagiriraj (JananiAr@hcl.com) in CC.

Please send in your submissions with Subject Line in the given format: HCLF/RFP/Uday/Health/03102021/<Name of Organization or IA>

Proposals must be submitted along with Budget and Gantt Chart ONLY in the formats shared on the link. Proposals not shared in the given format are liable for rejection. Proposals received after the due date and time will not be considered.

All enquiries regarding this RfP should be made by October 24, 2021 via email to chethana.thirt@hcl.com and JananiAr@hcl.com