Project Assistant (2 Positions) – Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

Last date of receiving application: 07 June 2022

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security. The diverse expertise of our federal enterprise is in demand around the globe – from the German Government, European Union institutions, the United Nations, the private sector and governments of other countries. We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity. Our main commissioning party is the German Federal Ministry for Economic Cooperation and Development (BMZ).

The commissioning parties and cooperation partners all place their trust in GIZ, and we work with them to generate ideas for political, social and economic change, to develop these into concrete plans and to implement them. Since we are a public-benefit federal enterprise, German and European values are central to our work. Together with our partners in national governments worldwide and cooperation partners from the worlds of business, research and civil society, we work flexibly to deliver effective solutions that offer people better prospects and sustainably improve their living conditions.

Project Sustainable Aquaculture for Food and Livelihood (SAFAL)

Project Background

The Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH (GIZ) is working on behalf of the German Government in more than 120 countries around the globe. Under the special initiative “ONE WORLD NO HUNGER (SEWOH)” the Global Programme Sustainable Fisheries and Aquaculture (GP Fish) is implementing projects in seven countries in Africa and Asia. The Federal Ministry for Economic Cooperation and Development (BMZ) has requested GIZ to implement the Indo-German Development Cooperation Project “Sustainable Aquaculture for Food and Livelihood (SAFAL)” in cooperation with the Ministry of Fisheries, Animal Husbandry and Dairying, Government of India. The aim of the SAFAL project is to promote sustainable and resource-conserving pond management in order to contribute to more income and more fish products for the food-insecure population in Assam and Odisha. The target groups are small-scale producers as well as upstream and downstream actors in the value chain. Farmer Producer Organisations (FPOs), women Self-Help Groups (SHGs) and Aquaculture Service Providers (ASPs) receive technical and business development trainings on sustainable aquaculture to strengthen their entrepreneurial and financial capacities.

Responsibilities

• Supports project in managing various activities related to project implementation.
• Supports in communication, documentation & content development for internal and external communication and knowledge management.
• Assisting the project team in administrative tasks, event management and contract management. D. Core scope of Tasks 1. Support in project management
• Supports team in areas related to communication, capacity building and monitoring and evaluation.
• Preparation of communication materials and support in communication activities.
• Preparation of various reports, briefs and documents as per requirements.
• Carry out desk research and preparation of reports.
• Internal and external knowledge management.
• Prepares and organises information materials for the officer responsible for the contract and cooperation and/or meetings.
• Participates in internal and external (team) meetings, workshops and event for documenting these, e.g., by writing minutes, reports.
• Documents meetings, workshops and seminars within or outside the project.
• Assists in field visits, if required, for monitoring, audit and documentation of project activities by writing reports.

Support in administrative tasks

• Supports in management of contracts and coordinate with the team for that purpose.
• Uploads and manages documents in reference files or in DMS in line with GIZ’s filing rules.
• Supports in management of events with the concerned team.
• Manages incoming and outgoing correspondence, prioritises, organises and replies to it.
• Helps organise events/workshops and coordination with stakeholders and partners.
• Helps prepare visitor programmes, draws up travel schedules, organises transport of visitors and makes hotel and ticket reservations.
• Creates an address file with important contact addresses and maintains this.
• Helps create and maintain a filing system for the office or project, treats information confidentially, specifically in the areas of personnel and finance.

Other tasks

• Performs other duties and tasks at the request of the management.
• Supports staff in project management.

Required qualifications, experience and competencies

Qualification & Experience:

• Graduate in any discipline.
• Certificate/diploma in office management.
• At least 1-3 years’ professional experience in a comparable position.

Other knowledge, additional competencies:

• Outstanding written and verbal communications skills.
• Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g., MS Office)
• Very good knowledge in English, ideally a knowledge of German.
• Good management and organisational skills.
• Customer and service-oriented attitude.
• Willingness to upskill as required by the tasks to be performed.

Location: Guwahati and Bhubaneswar (Please mention your location preference)

Duration of the contract: Until May 2024 H.

Last date of receiving application: 07 June 2022

Application without GIZ application form will not be considered

• Only shortlisted candidates will be contacted.
• GIZ supports Work-Life Balance.
• GIZ promotes Gender Diversity – Applications from women professionals are encouraged.
• Please note that those individuals who have completed a consultancy assignment with GIZ in less than 6 months prior to the intended start date for this position will not be shortlisted due to organisational policy.

Disclaimer: As per GIZ’s data confidentiality policy, candidate’s application is stored in our database for six months and is deleted thereafter

Position Project Assistant (2 Positions)

How to Apply: Please send your application in GIZ application form https://www.giz.de/en/worldwide/28418.html along with the following to hr-india@giz.de with the reference number in the subject line.

• a statement of suitability for this position

• expected salary and notice period

• applications without a location preference will not be considered.

• a maximum of 2 page-note on any one of the topics given below:

➢ Pradhan Mantri Matsya Sampada Yojana (PMMSY) Or

➢ Article on Current status of sustainable aquaculture in Assam