HCL Uday

Last date for submission  May 28, 2022

HCL Foundation, under the Gender & Inclusion vertical of HCL Uday, the flagship urban development programme, invites proposals from NGOs and Social Sector Organizations for a Gender and Inclusion Audit in North and South Zone.

RFP released by  – HCL Foundation
RFP Code  – HCLF/RFP/Uday/Gender & Inclusion/09052022
Programme Name – HCL Uday
Date of RFP – May 9, 2022
Last date for submission  -May 28, 2022
Location – Noida, Lucknow, Bengaluru, Chennai

ABOUT HCL FOUNDATION:

HCL Foundation (HCLF) was established in 2011 as the CSR arm of HCL Technologies. It is a not for-profit organization, that strives to contribute towards national and international development goals, bringing about lasting positive impact in the lives of people, through long term sustainable programmes. The foundation aims to alleviate poverty and achieve inclusive growth and development.

Active community engagement ensures optimal long-term gains and upward accountability. HCL Foundation works through Life Cycle Based, Integrated Community Development Approach with thematic focus on Education, Health, Skill Development & Livelihood, Environment and Disaster Risk Reduction & Response. Child protective strategies, inclusion and gender transformative approaches remain central in all initiatives of HCL Foundation, thus ensuring comprehensive development. Presently HCL Foundation is implementing five flagship programmes, namely HCL Samuday & HCL Grant[Rural Development Programmes]; HCL Uday & Clean Noida [Urban Development Programmes]; HCL Harit – The Green Initiative [Environment Action Programme] and 4 Special Initiatives – Power of One, Sports for Change, HCL Foundation Academy, and My E-Haat.

VISION To be the source code for sustainable socio-economic and environmental development.

MISSION Nurture clean, green and healthy communities where everyone is empowered and equipped to reach their full potential in partnership with its employees, communities and stakeholders, while promoting volunteerism and establishing international standards of strategic planning, implementation and measuring impact.

HCL UDAY HCL Foundation’s flagship urban community development programme – HCL UDAY, seeks to create green, clean, healthy and empowered communities. Aligned with the Sustainable Development Goals, it is developing an integrated solution to break the vicious cycle of urban poverty.

Defining Uday’s approach is its intrinsic belief that urban poor aspire to a life of dignity and self- respect. With the right opportunities, they can take charge of their lives, dare to imagine a different future and work towards it. Our strategies are carefully designed, such that they speak both to their environment and to their ambitions.

Uday’s unique ‘Convergence’ approach brings this philosophy to life. Uniting critical stakeholders– the state, non-profits and HCL volunteers in a rich partnership, it meets its responsibility to the community and supports them in realising their dreams.

Defined by 3 C’s, Uday is:

• Comprehensive: the intervention targets critical areas of a person’s well-being – health, education, sports, livelihoods and skilling, environment, disaster reduction and sports for change.
• Continuous: takes a life-cycle approach. Uday walks with the community through all stages – infancy, early childhood, adolescence, adulthood and old age.
• Collaborative: taking the approach of convergence, it brings communities, non-profits, local and district governments and HCL employees together, leveraging the strength of each stakeholder for the greater good.

The 3 C’s combine to create the source code of Uday

Currently being implemented in 11 cities in partnership with like-minded organisations, HCL Uday is now prepared to scale – both in terms of depth of the intervention as well as scale of its reach.

Gender & Inclusion Gender & Inclusion is a cross-cutting theme for HCL Foundation that forms the spine of everything that it does. It includes co-designing, developing and roll out of projects on the issues of gender equality, equity, masculinity, empowerment of adolescents and young people especially the girl child, engaging with Persons with Disabilities and LGBTQIA+ across various thematic areas. By identifying and challenging socio-economic and cultural barriers, we are building inclusive communities and institutions where everyone irrespective of gender, age, religion and beliefs, can access critical resources necessary for leading a fulfilling life.

Gender & Inclusion is consciously integrated into programmes on Education, Health, Livelihood & Skill Development, ECCD, WASH and Environment. Inclusivity is a non-negotiable and remains one of the most important indicators for HCL Foundation to measure its impact. The objective is to reduce inequalities, bridge the gender gap, reduce discrimination against women and marginalized groups, consciously include LGBTQIA+ and Persons with Disabilities as critical stakeholders. HCL Foundation, aims to achieve SDG 5 (Gender Equality) and SDG 10 (Reducing Inequality) under the 2030 Agenda of Sustainable Development Goals by adopting Gender Transformative Approaches and Inclusivity strategies in all its interventions.

Purpose of this RfP

The purpose of this document is to Request for Proposals (RfPs) in line with the standards of HCL Foundation. Respondents are requested to submit their proposals on the basis of detailed instructions given below to set up high-impact projects under the HCL UDAY Programme in the proposed locations using innovative and sustainable models in the given thematic area.

Scope of work

Gender inequality and exclusion exists in every aspect of individuals and institutions and vary in expression from place to place. HCL Foundation believes that its work on gender equality and inclusion can be strengthened by examining how the Gender Transformative Approaches and Inclusivity Strategies are designed and implemented under Gender & Inclusion theme as well as across all other thematic verticals of UDAY such as Education, Health, Livelihood & Skill Development, ECCD, WASH and Environment. This shall help in developing a Gender and Inclusion Policy document for HCL Foundation that shall be adopted as part of the convergence model. HCL Uday’s success is drawn mainly from the ‘convergence’ model where NGOs, duty bearers, communities and HCL Foundation come together and work towards integrated community development.

Please note:

1. HCL Foundation would/could engage more than one NGO in project execution with expertise in different components to operationalise the project on-ground through a convergence-based model.
2. Child Safeguarding: We hold ourselves accountable to children. Adherence to comply with HCL Foundation’s Child Protection Policy and procedures with respect to child safeguarding is non-negotiable. A range of pre-employment checks can be undertaken in conformity with HCL Foundation’s Child Protection Policy.

Submission Details & Deadlines

Reputed NGOs/CSO/ Non Profit Organizations may submit their proposals for the pillars above as per the
scope defined below:

• Finalisation and Sharing of Audit and Gender & Inclusion Assessment Tool
• Assessment of HCL Foundation employees and Partner Organizations on thematic and programmatic understanding on Gender Equality and Inclusion for their respective verticals
• Conduct a Gender and Inclusion Audit of HCL UDAY’s Flagship Programmes and HCL Special Initiatives
• Development and Introduction of Score Card on Gender & Inclusion on the ESG Model
• Presentation of Findings of Gender and Inclusion Audit and Assessment
• Report Submission
• Formulation of Gender and Inclusion Policy Document

Please note that the organizations are free to submit proposals for suitable locations (south/north/All)keeping the purpose of RFP in mind.

Reputed NGOs/ CSO/ Non Profit Organizations may submit proposals as per their strength and area of
expertise.

All proposals must be submitted as per ‘HCL Uday’ and as per the prescribed Proposal Format along with Annexure A (Budget) and Annexure B (Gantt Chart). All 3 formats can be downloaded from the link below:

HCL F – Proposal Formats

• Budget: Budgetmust be submitted as perthe attached template. Please provide detailed break-up of each
  line item and all sub-line item costs with clear budget explanatory notes. Any taxes including Service Tax,
  Sales Tax, Value Added Tax or any other applicable tax, duty, cess or levies, must be quoted separately
  from the price of goods and services. The terms of payment along with a tentative timeline must also be
  attached.
• Gantt Chart: The Gantt Chart must detail the comprehensive list of activities proposed in the proposal
  along with a tentative timeline. A sample Gantt Chart can be downloaded from the link above.
  NGOs/Implementation Agencies may make the required changes in the Gantt Chart as per the activities
  proposed by them.
• Beneficiary reach/indicators: The indictor sheet must detail the target numbers for scope of work which
  should also be mapped for each quarter of the project.
  Additionally, provide a logical framework with key objectives, activities, inputs, outputs, outcome and
  impact & a risk assessment and mitigation plan.

Proposals must be submitted along with Budget and Gantt Chart ONLY in the formats shared in the link. Proposals not shared in the given format are liable for rejection. Proposals received after the due date and time will not be considered.

• Please submit proposals by 28 th May 2022 to Sujeet Kumar Verma (sujeetkumar.verma@hcl.com), marking Sakshi Shah (Sakshi.shah@hcl.com) in CC.
• Please send in your submissions with Subject Line in the given format: HCLF/RFP/Uday/Gender & Inclusion/09052022/
• All enquiries regarding this RfP should be made by May 16, 2022 via email to Sujeet Kumar Verma (sujeetkumar.verma@hcl.com), marking Sakshi Shah (Sakshi.shah@hcl.com) in CC.

Terms & Conditions

Timeline: Duration of the project shall be 3 months.

Deadline: Proposals received after the designated deadline may be subject to rejection by HCL Foundation.

Validity: Your proposal must remain valid for a minimum of six (6) months from the date of receipt by HCL Foundation.

Negotiations: The most competitive proposal is requested. It is anticipated that the contract will be awarded on the basis of merit of proposal. However, HCL Foundation reserves the right to request responses to questions and conduct negotiations with any potential organization prior to awarding a contract.

Rejection of proposal: This document is a request for proposals only, and in no way binds HCL Foundation to make an award. HCL Foundation reserves the right to reject any and all offers received and/or to cancel the RFP. HCL Foundation will not be obliged to either inform or provide a justification for rejection of proposals.

Incurring costs: HCL Foundation will not be liable for any cost incurred during preparation, submission, or negotiation of an award for this RFP.

Financial responsibility: Proposals must certify the financial viability and adequacy of resources of the organization to complete the proposed assignment within the agreed time frame and in conformity with the agreed terms of payment. HCL Foundation reserves the right to request and review up to the last three financial statements and audit reports including schedules and annexures, as part of the basis of the award if required.

Branding aligned: HCL Foundation has set brand guidelines that should be incorporated and followed while demonstrating the Foundation’s brand.

Copyright and Patents: HCL Foundation shall be entitled to all copyrights, patents and other proprietary rights and trademarks with regard to the products or documents and other materials which bear a direct relation to or are produced or prepared or collected in consequences of or in the course of the execution of the contract. All plans, reports, recommendations, estimates, documents and data compiled by the service providers under the contract shall be the property of HCL Foundation and shall be treated as confidential. All confidential documents should be delivered to the relevant people within HCL Foundation during the project duration and upon completion