Assistant Manager- Accounts and Admin – Tech Mahindra Foundation

Last Date to Apply – 25th Jan 2022

Tech Mahindra Foundation is the corporate social responsibility arm of Tech Mahindra Limited, a Mahindra Group Company. The Foundation set up in 2007, as a Section 25 Company (referred to as a Section 8 Company in the Companies Act, 2013), has been working tirelessly in the areas of education, disability and employability with a keen focus on corporate volunteering. It operates across eleven locations in India.

The Foundation has been running SMART Academies (since May 2016) with the intent of offering more advanced and longer-term courses in some specialized vocations. At present, the Foundation runs eight Tech Mahindra SMART Academies, including four SMART Academies for Healthcare, three SMART Academies for Digital Technologies and one SMART Academy for Logistics. The goal of setting up these Academies was twofold — create, build and nurture youth to develop skills in specific industries including healthcare, digital technologies and logistics along with uplifting the country’s youth and transforming them into world-class professionals. The Academies offer both diploma and certificate (by qualified professionals) courses.

Work with one of India’s top CSR foundations. Tech Mahindra Foundation is looking for a resourceful and motivated individual for the above-mentioned vacancy.

TECH MAHINDRA SMART ACADEMY FOR HEALTHCARE

Project Tech Mahindra SMART Academy for Healthcare

Number of openings 1

Experience 6-10 years of experience working in the administrative department of colleges, educational institutes, schools etc.

Qualification Graduate/Postgraduate in any field

Roles and Responsibilities

Accounts:

● Responsible for managing Academies’ purchases as per defined purchase policy.

● Maintain books of accounts adhering to the accounting standards

● Verify accounting vouchers with all supporting documents systemically and in an organized manner to facilitate audit and inspection of internal or outside agencies.

● Ensure compliance with provisions of the law on TDS, GST, etc. and submit timely
information to the Foundation facilitating the timely filing of various tax returns.

● Periodic reconciliation of bank accounts.

● Periodic reconciliation of vendor accounts.

● Responsible for collection of fees from students and deposits into the banks.

● Submission of periodic reports to the Foundation as per financial MIS.

● Facilitate audit of accounts by internal and/or external agencies.

● Monitor the cash flow, budget, and inventories.

● Inform the Director of any possible excess over the budgetary allocation reasonably in advance so that budgetary allocations are not exceeded.

● Timely preparation of the utilization statement for the fund received from the Foundation and request for release of additional grant for the period as defined by the management.

● Prepare periodic financial statements for the period as defined by the management and the annual financial statements at the close of the financial year.

● Daily collection report to reporting manager and Head DIP.

● Monthly Fee Reconciliation with the bank.

● Monthly Fee Defaulter Reports.

● Monthly Budget vs. Actual Expenses report.

● Quarterly Budget preparation and sharing with the Head Office Finance Team.

● Any other work assigned by the Director related to Accounts and Finance.

Admin:

Operations

● Overall Supervision of the Academy – Discipline Management of staff and students, Monitor Safety and Security, Travel Management, Fire Fighting practice, Hostel Management.

● Staff record management & documents collection for the HR process.

● Maintain student records and mapping for biometrics for all students.

● Verify credentials of education qualification/certificates of applicants, also obtain a certificate from the candidate that he/she is not involved in any legal/criminal case.

● Schedule meetings, appointments, interviews, counselling of staff/ students with the Project Director.

Asset Management

●  Receive all equipment’s/stores/stationeries purchased by the Academy and take on the Ledger stock.

● Issue equipment/ stores/ stationeries to the various departments, entities as per requirements/direction.

● Carry out quarterly/annual stock-taking board of all property/equipment to identify loss breakages/ abnormal wear and tear. A staff member from the respective departments who hold the responsibilities.

● Handing/Taking over of assets within the departments between staff to be coordinated by admin.

HR and Admin Compliances

● Leave and attendance management of students and employees.

● Liaison with the staff of the local governing body, local police, counsellor for solving external issues if any.

● Liaison with electricity departments, water supply board, local vendors for a constant supply of expendable.

● Provide payroll input for Academy staff.

● Liaison with HO HR for any employee-related query and concerns.

● Employee personal file management for the Academy staff.

● Understanding of basic HR policies and tracking the basic statutory compliances with respect to the Academy.

● Any other task as assigned by the Project Director.

Desired Skill Set

● Attention to detail, empathy and inclusive approach.

● Excellent professional knowledge.

● Excellent written and verbal communication skills.

● Good organizational and time management skills

● Excellent interpersonal skills and disciplined approach

How to Apply
Eligible Candidates please share your updated profiles at: careers@techmahindrafoundation.org.