Sr Executive – Travel : Piramal Foundation

Apply by 20th July 24

Piramal Foundation is committed to improving the lives of marginalized communities, by leveraging the power of youth and strengthening Government systems. It works in collaboration with the Central and State Government, international and national organizations and academia to accelerate change in India and touched the lives of 11.3 Crores Indians in the last 16 years.

Requirements:

• Any graduate & 4- 5 years of relevant experience
• Excellent networking skills
• Commitment to accomplish task on time
  Patience
• Cordial, warm and Friendly
• Eye for detail
• Good Interpersonal skills
• Good Follow up and control
• Excellent skill in MS Excel, PowerPoint presentation

Roles & Responsibilities :

Core responsibilities

• Have good understanding of the travel process
• Ensure organization Travel policy is adhered to with less deviations
• Co-ordinate and arrange travel plans for employees • Ensure all the requirements of
• Travel (Air, Train & Bus) and Accommodation including Guesthouse, hotels and Cab
  services of staff, and guests are met in time
• Monitor travel trends and pricing trends to help manage travel costs
• Key contacts and escalation matrix of travel agents, local travel agents, hotels and
• Airlines to be maintained.
• Travel news/trends to be shared with frequent travellers
• May assist in preparation and control of reports
• To take continuous feedback from the travellers and look at improving on the services
• To take feedback and share with vendors, whenever required
• Enhance skills by attending Travel events / Workshops

Roles & Responsibilities :

Other responsibilities

• Ensuring compliance and process is adhered by the vendors
• Ensure Compliance of Procurement procedures, Terms & Conditions as per contract.
• Receiving of all travel bills as per the SLA and follow ups for pending bills
• To ensure vendor invoices are checked and taken forward for process.
• Non – compliance issues to be taken up with the Manager’s immediately
• Vendor Bills Updating in SAP
• Bills verification and attaching travel forms with RM approval
• Follow-up on all travel vendor payments
• Re-conciliation of all Travel Management Vendors
• Send communication to vendors for timely bills submissions
• Ensure vendor payments are processed on time. Follow up with the vendors for payment
• confirmations • Ensure travel MIS is always updated

For applications, please send updated CV to- recruitment.SS@piramalfoundation.org by 20th of July, 2024