Administrative and IT Assistant – Abdul Latif Jameel Poverty Action Lab (J-PAL)

Start Date (Earliest) 1 September 2023

The Abdul Latif Jameel Poverty Action Lab (J-PAL) was established in 2003 as a research centre in the Economics Department at the Massachusetts Institute of Technology. Since then, it has grown into a global network of researchers who use randomized evaluations to answer critical policy questions in the fight against poverty working in six regional offices across the world. J-PAL’s mission is to reduce poverty by ensuring that policy is informed by scientific evidence and research is translated into action.

Organization: J-PAL South Asia at IFMR

Job Title: Administrative and IT Assistant

Location: Delhi

Start Date: ASAP

Language: Hindi, English

Reporting to: Admin Associate

Role Overview: The Abdul Latif Jameel Poverty Action Lab (J-PAL) SA, is hiring a “Admin Assistant” to work with the operations team to support the admin team majorly on vendor payment, logistical support, Asset management and contract management. However, the candidate will be an enthusiastic, resourceful, and smart personality who will be available to deliver above and beyond the call of duties.

Scope Of Work

Administrative Support: 70%

• Updating in house Air, Train & Hotel Booking Portal on Real time basis.
• Managing Courier bills from both our Courier Vendors. Includes careful review to rule out any calculation discrepancy, any mismatch with our tracker.
• Processing all the correct utility bills for Delhi Office after careful review.
• Ensuring that billing is accurate and negotiated well to reduce last-minute minor request charge etc. and process the vendor payment for the same on the portal.
• Downloading Airline GST Invoices on monthly basis and making consolidated data to share with Finance Team.
• Maintaining tracker on the portal for Home Ticket, Exit Ticket, Core Ticket & New Joiner Tickets.
• Acknowledging all the covid safety gears requests, preparing PO to share with the vendor & processing the bills afterwards.
• Assist in collecting quotes from vendors and provide assistance to renew all the Vendor contracts as a process as per the expiry date of the same
• Handling and managing all miscellaneous requests and answering the same.

IT Support: 30%

• Taking care of IT procurement as requests come in coordination with Senior Associate-IT
• Processing all reviewed bills for rental laptop along with Senior Associate-IT
• Attending IT complaints in absence of Senior Associate-IT
• Updating IT complaints entry on the Portal.

Note on Work Authorizations:
Candidates must have work authorization to work in India. This covers citizens of India, Nepal or Bhutan, Persons of Indian origin (PIO), and an Overseas Citizens of India (OCI).

How to Apply
If you are interested in this position, please click on the apply button on the JD here; the first-time users will be asked to sign up and upload your CV, cover letter, and academic transcripts (optional).