Head of Events (Maternity Cover) – The Earthshot Prize

The Earthshot Prize seeks to unleash urgent optimism and action by discovering, accelerating, awarding, spotlighting and scaling solutions that can repair and regenerate the planet.

In 2023, we find ourselves in a world that is going through seismic change. The challenge we face as a global community is to ensure that climate denialism doesn’t slip into climate defeatism.

This is where our work plays a critical role. The Earthshot Prize Finalists tell the story of possibility, potential, inspiration and optimism. To ensure their solutions have maximum impact, our team works to support and supercharge their incredible innovations world-wide, all while seeking to identify the next cohort of amazing finalists.

ABOUT THE TEAM
This role sits in the Storytelling team, a team of digital, content, comms and events experts responsible for catalysing global urgent optimism through our ability to story tell, engage, educate and entertain.

ABOUT THE JOB
The Head of Events Maternity cover will work closely with the Director of Events and Experiences and the Events team to deliver the annual Earthshot Prize Awards and supporting events in November 2023, as well as planning and delivering the fourth annual awards ceremony in 2024.

The Head of Events Maternity Cover will be responsible for assisting in the development of detailed operational plans; including key timelines, event budgets, and coordinating activity with multiple stakeholders. They will manage two full time members of the events team, in addition to freelancers at busy times.

They will demonstrate exceptional stakeholder management skills, and will hold day to day relationships with senior individuals from a range of parties, ensuring all those involved feel part of one aligned team. The appointed individual will be an experienced event professional.

The role will be a fixed term from August 2023 to November 2024.

RESPONSIBILITIES

• Work closely with the Director of Events and Experiences to manage and deliver an agreed programme of events for Singapore 2023, as well as other ad hoc events to support the Prize process over the year.
• Provide input to the event programme conception and delivery strategy for 2023 and 2024.
• Produce detailed event plans and budgets covering all logistics for example branding and event materials, programming, seating, content production, catering, tech, staging, guest experience, red carpet management etc.
• Work with multiple internal and external stakeholders on guest list management.
• Managing and updating detailed project plans with the internal team.
• Planning arrangements for The Earthshot Prize President, Prize Council Members and VIPs.
• Manage relationships with key production stakeholders, including delivery partners and agencies.
• Liaise with venues and other suppliers, ensuring they meet required levels of sustainability.
• Brief in and oversee the design & development of key event materials such as invitations and event programmes.
• Ensure that all components surrounding the planning and delivery of the awards and other events set a new precedent for sustainable and green events.

ABOUT YOU

• Demonstrable experience of managing and delivering high-profile events with high levels of media attention.
• Experience working on both B2B and B2C events of varying sizes.
• Experience working on events based globally across different countries/continents and therefore proficient working across multiple time zones.
• Strong experience of working closely with multiple stakeholders and partners to deliver events.
• Experience of working with a number of high-profile individuals, so discretion and professionalism are paramount to an applicant’s success.
• Experience of leading a team in a fast-paced environment
• Experience of delivering sustainable and environmentally friendly events.
• Direct line managing and developing junior team members.

ABOUT THE BENEFITS

• Flexible working – We maintain a hybrid working model
• Annual Leave – Entitlement is 25 days plus any statutory bank/public holidays. Our holiday year runs from 1st April to 31st March.
• Pension – After 3 months service, our contribution to your pension will be 8% in line with auto enrolment legislation.  You do not have to contribute but you can if you wish.
• Life Assurance/Death in Service – This is set at 4 x salary from day 1 of employment.
• Private Medical Insurance – We provide insurance to cover the costs of private healthcare, from diagnosis to treatment.  We will cover the cost of your insurance, but you can choose to add your family to the scheme.
• Employee Assistance Programme – The Employee Assistance Programme provides effective tools and resources to assist you in managing your mental health and wellbeing.
• Family leave – After 3 months service, our maternity/adoption pay, and leave is 6 months full pay and our paternity/non pregnant partner pay and leave is 3 months full pay.
• Season ticket loan – If required, we can provide an interest free loan for season tickets.
• Eye tests – We provide free eye tests with Specsavers with a contribution to glasses if required.