HR and Admin Analyst – UNDP India

Apply Before 20 Feb 23, 11:59 PM

UNDP has worked in India since 1951 in almost all areas of human development, from democratic governance to poverty eradication, to sustainable energy and environmental management. UNDP’s programmes are aligned with national priorities and are reviewed and adjusted annually.

Job Schedule Full time
Agency UNDP
Grade NB4
Vacancy Type National Personnel Service Agreement
Practice Area Inclusive Growth
Bureau Regional Bureau for Asia and the Pacific
Contract Duration 1 Year
Education & Work Experience Master’s Degree
Other Criteria Bachelor’s Degree with 2 years of experience
Required Languages English and Hindi
Vacancy Timeline 3 Weeks

Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP has been working in India since 1951 in almost all areas of human development. Together with the Government of India and development partners, we have worked towards eradicating poverty, reducing inequalities, strengthening local governance, enhancing community resilience, protecting the environment, supporting policy initiatives and institutional reforms, and accelerating sustainable development for all.
With projects and programmes in every state and union territory in India, UNDP works with national and subnational government, and diverse development actors to deliver people-centric results, particularly for the most vulnerable and marginalized communities. As the integrator for collective action on the Sustainable Development Goals (SDGs) within the UN system, we are committed to supporting the Government of India’s national development vision and priorities and accelerating the achievement of the SDGs for the people and the planet.

UNDP India’s current Country Programme, 2018-2022, is in its final year of implementation. Our new Country Programme (2023-2027), which comes into effect in 2023, builds on our prior work and aims to provide an integrated approach to development solutions in three strategic portfolios:

Strong, accountable and evidence-led institutions for accelerated achievement of the SDGs Enhanced economic opportunities and social protection to reduce inequality, with a focus on the marginalized Climate-smart solutions, sustainable ecosystems and resilient development for reduced vulnerability South-South cooperation, gender equality and social inclusion are promoted across the pillars. The programme is supported by a framework of renewed partnerships and blended finance solutions, strategic innovation and accelerator labs, and data and digital architecture.

You are invited to join a team of future-smart development professionals to support India in achieving the national and globally agreed goals. As part of the UNDP team, your focus will be to work with diverse stakeholders to find country-specific solutions that lead to sustainable development and reach those furthest behind first.

Duties and Responsibilities

The HR & Admin Analyst – Technical Support Unit will work under the overall guidance and supervision of the National Programme Director-TSU. S/He will ensure engagement of all direct stakeholders and delivery of project objectives, in coordination with the Joint Secretary & CEO, DoA&FW, MoA&FW when needed.

Duties and Responsibilities:

• Provide operational and coordination support for implementation of project activities.
• Provide support to the Project Management Unit in their day-to-day administrative functioning.
• Ensure all organization assets including equipment’s, and other moveable and fixed assets in all office are insured at all times.
• Ensure timely completion of formalities in respect of MHA guidelines (securing entry-pass for employees/ visitor and goods).
• Directs and coordinates the local implementation of Project Office IT operations, ensuring alignment of IT services with the business needs of the area(s) and adherence to established project management principle and best management practices.
• HR personnel administration: Hiring process, Contractual changes, Drafting job descriptions, Maternity decisions & documents, Termination process
• Logistic arrangement of all travels accommodations and process expense forms on ERP system.
• Organize workshops, seminars and Project Steering Committee meetings including logistic assistance such as travel arrangement and hotel bookings etc. Coordinate with government officials and other stakeholders for organizing virtual meeting/conferences/workshop etc.
• Perform any other tasks consistent with the level of the post and/ or assigned by the Reporting Officer;
• National Programme Director – TSU.

Competencies

Core competencies: 

• Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
• Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
• Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
• Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
• Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
• Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
• Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

People Management competencies: 

• UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical competencies

• UN policy knowledge- ethics: Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Results-based Management: Ability to manage programmes and projects with a focus at improved performance and demonstrable results
• Knowledge Generation: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need. Shares knowledge across the organization and builds a culture of knowledge sharing and learning.
• Communication: Ability to communicate in a clear, concise and  unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
• Business Management -Resource Management: Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and

Required Skills and Experience

Education:
Bachelor’s Degree OR Masters OR equivalent in Commerce or MBA or closely related field will be given due consideration.

Experience:

• Minimum 2 years’ (Bachelor’ Degree) or 0 years (Master’ Degree) of demonstrable relevant experience.
• Relevant experience working in Government institutions and Liaoning with multiple departments or other international development organizations is mandatory.
• Additional years of work experience in administration & human resources experience in programme support service in the development sector.
• Basic knowledge of Information Technology hardware & software.
• Should have   computer knowledge in MS Office and  other applications such as Govt E-filing, and ERP systems.
• Demonstrates integrity and ethical standards.
• Promotes the vision, mission, and strategic organization.
• Understands the main processes and methods of work regarding to the position.
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks.
• Strives to keep job knowledge up to date through self-directed study and other means of learning.
• Demonstrates good knowledge of information technology and applies it in work assignments.
• Understands the main processes and methods of work regarding to the position.
• Strives to keep job knowledge up to date through self-directed study and other means of learning.
• Demonstrates good knowledge of information technology and applies it in work assignments.
• Good facilitation and communication skills.
• Excellent writing and presentation skills.
• Reports to internal and external clients in a timely and appropriate fashion.
• Organizes and prioritizes work schedule to meet client needs and deadlines.
• Establishes, builds, and sustains effective relationships within the work unit and with internal and external clients.
• Responds to client needs promptly.
• Ability to liaise and work with people of different backgrounds and in a multi-cultural environment.
• Ability to work well under pressure and as a part of a team.
• Uses information/databases/other management systems.
• Provides inputs to the development of simple system components.
• Makes recommendations related to work procedures and implementation of management systems.
• Excellent working knowledge of MS Office-Word, Excel, Power Point, Intra-Internet, e-mail applications etc.

Required Language(s) Excellent oral and writing skills in English and Hindi

Note: This position is open for India nationals only

Remuneration starting at INR (Annual) 14,35,933 / 1,19,661 INR (Monthly) as per the scale depending on qualifications and experience. The remuneration is excluding 8.33% pension amount paid over and above the salary.

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.